Receptionist

Nour Private Wealth (NPW); Oakville; On-site; CAD 40,000 - 48,000; Full time

Job summary

Nour Private Wealth is hiring a Receptionist to be the first point of contact for clients and visitors at our Oakville, Ontario location. The role supports front desk operations and a variety of administrative tasks in a fast-paced environment.

Responsibilities include answering calls, greeting visitors, managing mail and courier services, and coordinating boardroom schedules. Candidates should have a high school diploma and strong communication and organizational skills.

Qualifications

• High school diploma or equivalent; post-secondary education is an asset.
• Proven experience as a receptionist, front desk representative, or similar role.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and basic office equipment.

Responsibilities

• Answer incoming calls and respond to inquiries in a professional, positive manner.
• Greet, assist, and direct visitors to the seating area.
• Manage incoming and outgoing mail, including courier services (FedEx, UPS).
• Arrange and maintain boardroom schedules, ensuring cleanliness and readiness for meetings.

Skills

Communication

Organizational skills

Multitasking

MS Office proficient

Education

High school diploma or equivalent

Post-secondary education an asset

Tools

MS Word

MS Excel

MS Outlook

Job description

The Receptionist serves as the first point of contact for our company, providing exceptional customer service to clients and visitors while managing front desk operations and performing a variety of administrative tasks. This role requires professionalism, excellent organizational skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Answer incoming calls and respond to inquiries in a professional, positive manner.
• Greet, assist, and direct visitors to the seating area.
• Manage incoming and outgoing mail, including courier services (FedEx, UPS).
• Arrange and maintain boardroom schedules, ensuring cleanliness and readiness for meetings.
• Maintain the reception and kitchen areas to a professional standard (e.g., organize supplies, run dishwashers, and clean shared spaces).
• Update phone and distribution lists as required.
• Assist with administrative duties, including:
• Meeting preparation and catering orders.
• Data entry, filing, scanning, and photocopying.
• Preparing labels, bulk mailing, and managing expense reports/invoices.
• Support projects and tasks assigned by management or other administrative staff.
• Order office and kitchen supplies, ensuring a fully stocked and well-organized space.
• Promote and uphold NPW’s core values, particularly ethics, integrity, and professionalism.

Qualifications

• High school diploma or equivalent; post-secondary education is an asset.
• Proven experience as a receptionist, front desk representative, or similar role.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook) and basic office equipment.
• Positive attitude, professional appearance, and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Language: English required; French is an asset.

INCLUSIVENESS

At Nour Private Wealth, we are committed to fostering an inclusive, accessible environment where all employees and clients feel valued, respected, and supported. We are dedicated to building a workforce that reflects our clients' diversity and the communities we live and serve. If you require any accommodation for the recruitment/interview process (including alternate formats of materials, accessible meeting rooms, or other accommodations), please let us know, and we will work with you to meet your needs.

Primary Location: Oakville, Ontario

Schedule: Full-time/Regular

Hours: Monday to Friday

Job Type: Full-time, Permanent

Salary: will be commensurate with experience and marketplace. TBD

We thank all applicants; however, only those selected for an interview will be contacted.

Inclusion and Equal Opportunity Employment

Nour Private Wealth is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans' status, Aboriginal/Native American status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request.

We thank all applicants; however, only those selected for an interview will be contacted.

Joining us if you qualify will be the best career decision ever.

Note: Please note that we do not offer sponsorship. This job is for Canadian citizens, work permit holders, and PR only.