Receptionist & Events Assistant

McMillan LLP; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

McMillan LLP, a leading business law firm in Canada, is seeking a Receptionist & Events Assistant for their Calgary office. This role involves providing outstanding client service, managing boardroom bookings, and supporting events. Ideal candidates will have strong communication skills, multitasking abilities, and previous experience in hospitality or professional services.

Benefits

Growth opportunities

Mentorship and support

Fun work environment

Qualifications

• Administrative history in professional services, hospitality, or retail.
• Strong client service skills and ability to multitask in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Greet and announce all visitors, maintaining a professional demeanor.
• Coordinate boardroom bookings and oversee related logistics.
• Support meeting and event activities for clients and lawyers.

Skills

Client service skills

Multitasking

Detail-oriented

Communication skills

Education

High school diploma or equivalent

1-3 years in professional services, hospitality or retail

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a

Your Next Opportunity

Would you like to be a part of Canada’s leading and progressive Business Law firm?

McMillan has an exciting opportunity as a Receptionist & Events Assistant with our Calgary Hospitality & Concierge Services team. As a member of the lively team, you will play a key role in providing five-star client service.

It is important to note that this role has a requirement to work onsite in the Calgary office at all times. This role will provide support to firm members both onsite and remotely, but the successful candidate will always work from the Calgary office.

What You’ll Do

Reporting to the Calgary Office Manager, in conjunction with the Supervisor, Hospitality and Concierge Services, you will have a dynamic role and support a well-established Reception operation in the office for both external and internal clients. This includes assisting and liaising with national Hospitality team, AV team, other administrative departments and offices as needed.

As an exceptional client service ambassador, you will be involved in a wide variety of tasks. This includes greeting and announcing all visitors, answering and transferring calls as appropriate, maintaining boardroom settings, providing concierge service support for clients and lawyers, supporting all meeting and boardroom event activities and initiatives and liaising with other departments and national Hospitality team on a variety of projects.

You will become an expert in the internal meeting workplace booking system, being aware of all events and meetings on a daily basis and overseeing boardroom bookings (including last-minute requests) and coordinating related logistics as required.

Finally, you will also provide back-up support to the local Business Centre as well assist with special projects and functions within the Calgary office as needed.

What You Bring

Your administrative history includes 1-3 years in the professional services, hospitality or retail industries. You have strong client service skills and thrive in an environment that is fast-paced and requires multitasking, demonstrating a calm and professional demeanor. You are a collaborative and reliable team player who is enthusiastic and can successfully work independently. You are also detail-oriented and your communications skills, both written and verbal are excellent. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. You are also proficient in phone etiquette and Meeting Workplace Booking System software and able to lift up to 15 pounds. Finally, you are flexible to work additional hours on occasion or on short notice.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation And Benefits Package

Fun Work Environment

McMillan = You

Inclusion and diversity are essential elements of our culture at McMillan which coincides with our core values of respect, teamwork, commitment, client service and professional excellence. We are extremely proud to be one of Canada’s Top Employers for Young People five years in a row.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Calgary area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.622.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice

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