Receptionist - Competition #2025-035

Assembly of Manitoba Chiefs; Winnipeg; On-site; CAD 35,000 - 50,000; Full time

Job summary

The Assembly of Manitoba Chiefs is seeking an Administrative Support professional to manage comprehensive reception and administrative duties. This full-time position involves responding to inquiries, organizing office tasks, and assisting in logistical planning. Ideal candidates will have significant experience in customer service, office operations, and a strong knowledge of First Nation culture. Successful applicants will need to demonstrate professionalism under pressure and excellent communication skills.

Qualifications

• Ability to work well under pressure and meet deadlines.
• Excellent organizational skills.
• Knowledge of First Nation culture and issues.

Responsibilities

• Serve as a first point of contact for public inquiries.
• Organize weekly child minding for workshops.
• Maintain an effective log of all incoming calls.

Skills

Customer Service

Computer Skills

Multi-line Phone Systems

Office Experience

Administrative Experience

Education

Postsecondary training from a recognized college or technical institute

Tools

Microsoft Office

QuickBooks

Job description

Under the direction of the Director of Children and Families the incumbent is responsible for providing a wide range of comprehensive reception and administrative duties.

Key Responsibilities

• Serve as a first point of contact for all public inquiries.
• Respond to external and internal inquiries timely and professionally.
• Screen incoming client calls and refer to appropriate staff.
• Identify urgent inquiries and follow up as required.
• Maintain an effective log of all incoming calls.
• Available to provide administrative support for the office when required.
• Organize weekly child minding for FNFAO workshops.
• Maintain ongoing communication with FNFAO Facilitators to ensure an accurate number of child minders are onsite for workshops.
• Receiving documenting and processing incoming mail daily photocopying and distribution of mail to appropriate staff members on daily basis.
• Photocopying documenting and processing of incoming and outgoing faxed materials daily.
• Coding faxes and Xerox Machine.
• Coding and entering mail in excel program.
• Track office supply inventory and help identify supply requirements.
• Assisting in the logistical planning and general organizing of conferences and meeting when required.
• Generally assist other support staff wherever required or directed by supervisor or senior management.
• General upkeep of the photocopier fax machine equipment.
• Dealing with front desk public enquires.
• Other duties as assigned.

Qualifications : Education & Experience

• Must possess postsecondary training from a recognized college or technical institute or a combination of two years related experience an / or education / training.
• Must be able to work well under pressure and meet deadlines.
• Excellent administrative editing organizational skills and research abilities.
• Knowledge of general office procedures practices maintains confidentiality and office equipment operations.
• Knowledge of First Nation culture history and issues.
• Excellent interpersonal skills and ability to work cooperatively as a part of an interdisciplinary team of professionals.
• Ability to communicate effectively both orally and in writing demonstrated empathy.
• Demonstrated ability to work independently with minimal supervision.
• Proficient with Microsoft office Word Excel Power Point and Outlook and accurate typing speed of 60 wpm.
• Adhere to AMC policies and procedures with specific attention to attendance and professional ethics.
• Must have a current satisfactory Criminal Record Check and Clear Child Abuse Checks.

Interested applicants are invited to submit their cover letter identifying the position title and quote competition number applying for qualifications and resume along with 3 professional reference listings (include a most recent employer reference) by 4 : 00 p.m. May 20 2025 to :

Human Resources

Assembly of Manitoba Chiefs

Quote Competition #in your application.

For best results submit your application to BambooHR

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted.

Preference will be given to First Nations people. If successful applicants will be asked to verify citizenship documentation issued by a First Nation or governmentissued documentation or affirmation from Inuit Mtis or nonstatus Indigenous community with which they identify. Incomplete and late applications will not be considered.

Please visit our website at

Required Experience :

Senior IC

Key Skills

Multi-line Phone Systems,Customer Service,Computer Skills,QuickBooks,Medical office experience,Office Experience,10 Key Calculator,Dental Office Experience,Front Desk,Administrative Experience,Medical Receptionist,Phone Etiquette

Employment Type : Full-Time

Experience : years

Vacancy : 1

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