Receptionist & Administrative Coordinator

Aspire Bakeries; Brantford; On-site; CAD 40,000 - 55,000; Full time

Job summary

Aspire Bakeries is seeking an Administrative Support professional to manage calls, assist with HR functions, and coordinate office logistics. The ideal candidate will have post-secondary education and 1-3 years of administrative experience. Join us for a rewarding role with comprehensive benefits and a focus on well-being and financial stability.

Benefits

Medical, dental, and vision coverage

Company-paid life insurance

Paid parental leave

Paid time off and holidays

Disability coverage

Qualifications

• 1-3 years of related administrative experience.
• Experience in a manufacturing environment is an asset.
• Excellent telephone manner.

Responsibilities

• Manage incoming calls and visitors, coordinate courier services.
• Provide administrative support to HR and Health & Safety.
• Schedule meeting spaces and assist with staffing logistics.

Skills

Attention to detail

Interpersonal skills

Communication skills

Leadership

Education

Post-secondary education in business or administrative courses

Job description

In this role, you will manage incoming calls and visitors, coordinate courier services, schedule meeting spaces, and assist with temporary staffing logistics. You’ll also support key functions like Human Resources and Health & Safety by maintaining communication boards, organizing special events, and handling various office programs.

Responsibilities :

• Ensure incoming calls and guests are appropriately directed.
• Act as a liaison with courier services, including organization and sorting of deliveries, bill of ladings, courier mail, ordering and maintenance of office supplies.
• Act as liaison with temporary staffing agencies, including organization of temporary staffing requests, verifying invoices for accuracy, and maintaining staffing spreadsheets.
• Schedule meeting rooms, lunches, and equipment for employee meetings and functions.
• Provide administrative support to departments such as Human Resources and Health and Safety, by updating communication boards, preparing reports, coordinating special events, and working on projects.
• Perform administrative duties such as the birthday card program, bereavement baskets, bakery calendars, and postings.
• Assist the executive team as required.
• Complete all tasks and duties efficiently and on time.
• Maintain hygiene, safety, and quality standards on the production floor.
• Perform other duties as required.

Qualifications :

• Post-secondary education in business, administrative, or computer courses preferred.
• 1-3 years of related administrative experience.
• Manufacturing environment experience is an asset.
• Excellent telephone manner and attention to detail.
• Outstanding interpersonal and communication skills.
• Proven leadership in a positive employee relations climate.

Benefits Designed with You in Mind

At Aspire Bakeries, we support your well-being, growth, and financial stability with a comprehensive benefits package:

Health & Wellness :

• Medical, dental, and vision coverage.
• Company-paid life insurance.
• Optional voluntary benefits.

Work-Life Balance :

• Paid parental leave.
• Paid time off and holidays.

Financial Security :

• Disability coverage (short-term and long-term).

Performance-Based Rewards :

We offer incentive programs like the Bakery Incentive Plan (BIP), focused on bakery-specific performance goals.

We believe in mutual success. Join us to experience benefits that work as hard as you do!

We appreciate all applicants' interest. Only those selected for interviews will be contacted. Our organization is committed to accessibility and will provide accommodations throughout the recruitment process upon request.