Receptionist

Quantum Management Services Ltd.; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

Quantum Management Services Ltd. is seeking a Receptionist for their downtown Toronto office. You will be the first point of contact for clients, visitors and employees, delivering a polished and professional experience.

The ideal candidate has 1–3 years in reception or related fields, with excellent communication and strong organizational skills. This on-site role runs Monday through Friday in downtown Toronto.

Qualifications

• 1–3 years of experience in reception, hospitality, luxury service, administration or another professional client-facing environment.
• Polished, warm and confident communication style.
• Strong service mindset and enjoyment of interacting with people.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional judgment when interacting with clients and senior professionals.
• Post-secondary education is an asset.
• Ability to work on-site Monday through Friday in downtown Toronto.

Responsibilities

• Welcome clients, visitors and guests and provide a consistently polished and professional experience
• Answer and direct incoming calls and respond to general inquiries
• Coordinate meeting room bookings and ensure rooms are prepared and presentation-ready
• Maintain the reception area and shared office spaces to a high standard
• Coordinate catering, refreshments and meeting-related requests
• Order and maintain office and kitchen supplies
• Work closely with colleagues to support the smooth day-to-day operation of the office
• Provide general administrative support and assist with special projects as needed

Skills

Reception experience

Hospitality & luxury service

Verbal & written communication

Organizational skills

Professional demeanor

Education

Post-secondary education (asset)

Job description

Position: Receptionist

Location: Downtown Toronto - Near Union Station

Salary: $50,000-$55,000

Job Type: Permanent

Posting Type: Open Vacancy

About the Opportunity

Are you polished, personable and passionate about creating an exceptional experience for clients and guests?

We are looking for a Receptionist to join an established organization in downtown Toronto. As the first point of contact for the office, you will play an important role in creating a welcoming, polished and professional experience for clients, visitors and employees.

What You’ll Do:

• Welcome clients, visitors and guests and provide a consistently polished and professional experience
• Answer and direct incoming calls and respond to general inquiries
• Coordinate meeting room bookings and ensure rooms are prepared and presentation-ready
• Maintain the reception area and shared office spaces to a high standard
• Coordinate catering, refreshments and meeting-related requests
• Order and maintain office and kitchen supplies
• Work closely with colleagues to support the smooth day-to-day operation of the office
• Provide general administrative support and assist with special projects as needed

What We’re Looking For:

• 1-3 years of experience in reception, hospitality, luxury service, administration or another professional client-facing environment
• A polished, warm and confident communication style
• A strong service mindset and genuine enjoyment of interacting with people
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Professional judgment and confidence interacting with clients and senior professionals
• Post-secondary education is an asset
• Ability to work on-site Monday through Friday in downtown Toronto

Why Join?

This is an excellent opportunity to join a collaborative and professional team within an established organization. You'll gain exposure to a sophisticated corporate environment, work alongside experienced professionals and have the opportunity to take on broader responsibilities over time.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.