Project Coordinator

Victor Energy Ltd.; Nisku; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Extended Healthcare Plan (Medical,Dis)

Group RRSP

Group Life - AD&D - Critical Illness

Training & Development

Employee Assistance Program -Counsel |

Paid Time Off

Job summary

Victor Energy Ltd. in Nisku, AB, is seeking a Project Coordinator to support the Project Manager by coordinating with internal teams, clients and stakeholders. This full-time role, based in our Nisku office, emphasizes scheduling, reporting and documentation to ensure milestones are met.

You will liaise across departments, manage communications, and assist with cost tracking and risk updates while upholding health and safety standards on the project site.

Qualifications

• Degree or certification in business administration, project management, or a related field.
• 2 to 4 years experience in a fast paced administrative or coordinator role.
• Utility construction experience is a strong asset, including working in a construction office at site.
• Excellent interpersonal and communication skills and are confident interacting with key contacts at all levels in verbal, written and electronic form.
• Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment.
• Proficiency with Microsoft Office
• Working knowledge of project management and/or scheduling software such as MS Project.
• Proven ability to understand construction administration and contract commercial terms.
• Analytical skills and a logical, independent problem solver.
• Ability to maintain a high level of confidentiality and professionalism.

Responsibilities

• Reporting – Monitor project progress and create project status reports for project managers and stakeholders.
• Project Delivery – Track project milestones ensuring deliverables are completed and meet project requirements, including assisting with resource scheduling.
• Meetings – Schedule meetings and facilitate communication between the project manager and stakeholders throughout the project life cycle and follow up on action.
• Formal Communications – Manage project-related inquiries or escalations and provide formal responses in a timely manner.
• Schedule management – Develop, maintain and monitor project schedule and tasks.
• Cost management – Prepare reports and track costs including change request backup.
• Risk Management – Prepare, maintain and monitor risk register and gather updates.
• Documentation – Maintain project documents such as the project plan, budget, schedule or scope statement, as directed by the project manager.
• Additional Support – as requested by the project manager such as tracking status of quality documentation, financial information, etc.
• Assist with parsing and meeting project requirements from internal and external teams.
• Use of approved systems in alignment with company expectations.
• Promote a culture of health, safety, and environmental protection on the project.

Skills

Interpersonal communication

Scheduling

Project coordination

Analytical thinking

Confidentiality

MS Office

Education

BA/BS in business administration or related field

Tools

MS Project

Microsoft Excel

Microsoft Teams

SharePoint

Job description

As part of the Java Group, Victor Energy's staff have over 50 years of experience building some of Canada's largest electrical infrastructure projects.

As our team grows and projects are beginning to take off, we are seeking a Project Coordinator to join our team. The Project Coordinator will be responsible for supporting the Project Manager by interfacing with applicable team members to deliver assigned projects. This role is responsible to continuously interface and coordinate with internal team members, clients, and other project stakeholders on a variety of tasks. This is a full-time opportunity based on a 40-hour, 5 day work week, out of our Nisku, AB office.

Your responsibilities include:

• Provide execution and coordination support which include but are not limited to:
• Reporting – Monitor project progress and create project status reports for project managers and stakeholders. This includes data collection and verification as require
• Project Delivery – Track project milestones ensuring deliverables are completed and meet project requirements, including assisting with resource scheduling
• Meetings – Schedule meetings and facilitate communication between the project manager and stakeholders throughout the project life cycle and follow up on action
• Formal Communications – Manage project-related inquiries or escalations and provide formal responses in a timely manner
• Schedule management – Develop, maintain and monitor project schedule and tasks
• Cost management – Prepare reports and track costs including change request backup
• Risk Management – Prepare, maintain and monitor risk register and gather updates
• Documentation – Maintain project documents such as the project plan, budget, schedule or scope statement, as directed by the project manager
• Additional Support – as requested by the project manager such as tracking status of quality documentation, financial information, etc.
• Assist with parsing and meeting project requirements from internal and external teams
• Use of approved systems in alignment with company expectations
• Promote a culture of health, safety, and environmental protection on the project

Your background and credentials must include:

• Degree or certification in business administration, project management, or a related field
• 2 to 4 years experience in a fast paced administrative or coordinator role
• Utility construction experience is a strong asset, including working in a construction office at site
• Excellent interpersonal and communication skills and are confident interacting with key contacts at all levels in verbal, written and electronic form
• Exceptional eye for detail and organizational skills in a dynamic, multi-tasking environment
• Proficiency with Microsoft Office
• Working knowledge of project management and/or scheduling software such as MS Project
• Proven ability to understand construction administration and contract commercial terms
• Analytical skills and a logical, independent problem solver
• Ability to maintain a high level of confidentiality and professionalism

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off