Receptionist

Malickisanchezlaw; Mississauga; Hybrid; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Family-oriented culture

Job summary

Malicki Sanchez is seeking an experienced receptionist to be the welcoming face of our firm in Mississauga. You’ll coordinate with lawyers, clerks, and assistants and ensure smooth daily operations.

The role covers front-desk duties, document handling, scheduling, and billing support, with a collaborative culture and privacy commitment.

Qualifications

• 3+ years of professional experience in reception or administration.
• Proficiency with Cosmolex, Microsoft Office (Word, Teams, Outlook), and Adobe Reader.
• Strong time management skills and the ability to adapt to a fast-paced, multitasking environment.
• Excellent written and verbal English communication skills, with the ability to connect with people at all levels — fluency in Polish or Spanish is an asset.

Responsibilities

• Answer and triage phone calls and emails.
• Open, date, and distribute incoming mail; prepare outgoing mail.
• Book client appointments.
• Take and process IDs — scan, save, and route to the right staff.
• Prepare invoices and process payments (cash, credit, debit).
• Liaise with real estate agents, clients, lawyers, and law clerks.
• Review documents for quality, accuracy, and relevance.
• Assist lawyers and clerks with document formatting.
• Keep the office running smoothly: order supplies, refill paper and toner, and maintain tidy boardrooms, reception, kitchen, and bathrooms.
• General administrative support as needed.

Skills

Cosmolex

Microsoft Office

Adobe Reader

Time management

English communication

Polish

Spanish

Tools

Cosmolex

Adobe Reader

Outlook

Job description

We’re looking for an experienced receptionist to be the welcoming face of our firm. You’ll be the first point of contact for our clients, working closely with our lawyers, clerks, and assistants — many of whom have been part of the Malicki Sanchez family for years.

We’re a detail-oriented office, and we care about the culture we’ve built together. The right candidate is organized, hardworking, and comfortable juggling multiple priorities — someone who takes pride in getting the details right and enjoys being part of a close-knit team.

What You’ll Do

• Answer and triage phone calls and emails
• Open, date, and distribute incoming mail; prepare outgoing mail
• Book client appointments
• Take and process IDs — scan, save, and route to the right staff
• Prepare invoices and process payments (cash, credit, debit)
• Liaise with real estate agents, clients, lawyers, and law clerks
• Review documents for quality, accuracy, and relevance
• Assist lawyers and clerks with document formatting
• Keep the office running smoothly: order supplies, refill paper and toner, and maintain tidy boardrooms, reception, kitchen, and bathrooms
• General administrative support as needed

What You Bring

• 3+ years of professional experience in reception or administration
• Proficiency with Cosmolex, Microsoft Office (Word, Teams, Outlook), and Adobe Reader
• Strong time management skills and the ability to adapt to a fast-paced, multitasking environment
• Excellent written and verbal English communication skills, with the ability to connect with people at all levels — fluency in Polish or Spanish is an asset
• A collaborative mindset paired with the ability to work independently
• A strong commitment to privacy and professional ethics

Why Malicki Sanchez

We offer a warm, family-oriented work environment and a competitive salary commensurate with experience. This is a wonderful opportunity to join a well-established firm with deep roots in the Mississauga community.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Malicki Sanchez is committed to inclusiveness, equity, and accessibility.