Facilities Coordinator

BCLMA; Vancouver; Hybrid; CAD 51,000 - 56,000; Full time

Benefits offered by this job

Extended Health & Dental Care

RRSP Matching Program

Education/tuition allowance

Fitness Reimbursement Program

Business casual dress code

Employee referral bonus

Job summary

Cassels Brock & Blackwell LLP is seeking a Facilities Coordinator in Vancouver. This permanent, full-time role requires 3-5 years of facilities experience and excellent communication skills.

Your responsibilities include maintaining a presentable office, procuring supplies, and collaborating with property management. The ideal candidate will demonstrate strong organizational abilities and customer service skills.

Qualifications

• 3-5 years' experience in office services or facilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• First Aid/CPR certification is an asset.

Responsibilities

• Maintain a clean, safe, and presentable office environment.
• Procure office supplies and manage expenses.
• Provide backup support to reception or mailroom as needed.

Skills

Office services experience

Organizational skills

Client-service oriented

Communication skills

Microsoft Office Suite

Time management

Customer service skills

Ability to lift 55 lbs

Education

Post-secondary education in Business or Facilities Management

Job description

About Cassels:

Cassels Brock & Blackwell LLP is a leading national law firm serving the transaction, advocacy, and advisory needs of clients across Canada's most dynamic industries. From offices in Toronto, Vancouver, and Calgary, our litigators act on complex commercial disputes for multinational, national, and mid-market clients. We combine rigorous advocacy with practical judgment, inventive strategy, and an unwavering focus on achieving efficient, business-minded outcomes.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm's success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Vancouver office is currently recruiting for a Facilities Coordinator in our Facilities, Business & Client Services Department, reporting to the Manager, Facilities, Business & Client Services. This role requires a candidate who has experience in a facilities and property management capacity, is service-oriented, has a can-do attitude and has excellent communication skills. As a Facilities Coordinator, you will perform day-to-day office service functions and maintain premises in accordance with firm standards.

The successful candidate will be responsible for:

Premises & Facilities

• Maintaining a clean, safe, and presentable office environment.
• Addressing and troubleshooting facility issues impacting operations.
• Tracking maintenance requests, repairs, and trends; provide recommendations.
• Maintaining asset inventory (furniture, equipment, etc.).
• Overseeing preventative maintenance programs and service contracts.
• Managing office hoteling (hot desk) program.
• Conducting ergonomic assessments in collaboration with HR.
• Performing bi-annual inspections and ensure emergency equipment readiness.
• Participating in Health & Safety Committee and fire evacuation procedures.
• Liaising with property management, vendors, and contractors; obtain quotes as needed.

Purchasing & Office Supplies

• Procuring office supplies, equipment, and furniture within guidelines and budget.
• Managing invoice tracking, coding, and payments.
• Sourcing vendors and ensure competitive pricing through Requests for Quotes (RFQ).

Records Management & Library Services

• Processing and preparing records for offsite storage.
• Managing file transfers and maintain accurate records in the database.
• Ensuring compliance with firm policies in collaboration with Toronto Records team.
• Supporting library projects and distribute updates to legal staff.

Other Responsibilities

• Providing backup support to reception or mailroom as needed.
• Assisting with meeting room setup and client centre support.
• Supporting office services projects and other assigned duties.

The successful candidate must have the following education, experience and/or demonstrated skills:

• 3-5 years' experience in office services or facilities.
• Post-secondary education in Business or Facilities Management; FMP/CFM an asset.
• Strong organizational and time management skills with ability to prioritize multiple tasks.
• Client-service oriented with a professional, collaborative approach; able to work independently.
• Excellent interpersonal, communication, and relationship-building skills.
• Strong customer service and listening skills to understand user needs.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• First Aid/CPR certification is an asset.
• Ability to lift up to 55 lbs.
• Willing to work a flexible schedule with occasional overtime required.

Employment Type: Permanent, Full-Time

Salary: $51,000-$56,000 Annually

What we offer:

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Education/tuition allowance.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported.

We are dedicated to removing barriers and ensuring equitable access to employment.

We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities.

All qualified candidates are welcome to apply.

Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request.

Please contact our recruiter with any questions or accommodation needs.

Cassels uses artificial intelligence to screen and assess applications for positions, including reviewing resumes and ranking, scoring or filtering candidates against job-related criteria. All results are reviewed by our Human Resources team, and all hiring decisions are made by people.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted.

We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.