Reception Administrator

TDS Personnel; Toronto; On-site; CAD 25,000 - 33,000; Full time

Job summary

TDS Personnel is seeking a Reception Administrator for a client in professional services for a temporary assignment starting ASAP. You will manage general inquiries, front desk access, greet visitors, and coordinate meeting room schedules, AV setups, and catering as needed.

Ideal candidates have 1–3 years of reception or administrative support experience, strong MS Office skills, excellent interpersonal abilities, solid organization, and the capacity to multitask under tight deadlines with a

Qualifications

• 1–3 years of reception or administrative support experience.
• Strong MS Office skills.
• Excellent interpersonal skills.
• Strong organizational, multitasking and prioritizing abilities.
• Ability to work under tight deadlines with a positive attitude.

Responsibilities

• Manage general inquiries, front desk access, and main line phone/voicemail distribution.
• Welcome, host, and announce visitors, ensuring meeting spaces and refreshments are prepared.
• Maintain standard reference materials and key administrative contact lists.
• Handle incoming/outgoing mail, packages, and courier services.
• Coordinate meeting room schedules, AV/video conferencing setups, and catering needs.
• Oversee boardroom preparation and equipment readiness for recurring executive meetings.
• Maintain and order office, kitchen, printing, and branded stationery supplies.
• Maintain common areas and clean, operational kitchen and printing facilities.
• Maintain accurate company lists, vendor files, and administrative documentation.
• Provide operational support to Executive Assistants and team members as needed.
• Prepare correspondence, documents, expense reports, and presentation/board materials.
• Assist with paper and electronic filing systems.
• Coordinate IT support requests and serve as a main point of contact for technical vendors.
• Assist with employee onboarding and offboarding procedures.
• Support finance administration, including cheque distribution and expense tracking.

Skills

MS Office

Interpersonal skills

Organizational skills

Multitasking

Prioritization

Tools

MS Office

Job description

Our client within professional services is seeking a Reception Administrator to join their team on a temporary basis starting ASAP. The Reception Administrator is required to perform a wide range of duties, currently these include, but are not limited to:

Reception & Front Desk

• Manage general inquiries, front desk access, and main line phone/voicemail distribution
• Welcome, host, and announce visitors, ensuring meeting spaces and refreshments are prepared
• Maintain standard reference materials and key administrative contact lists

Office Administration

• Handle incoming/outgoing mail, packages, and courier services
• Coordinate meeting room schedules, AV/video conferencing setups, and catering needs
• Oversee boardroom preparation and equipment readiness for recurring executive meetings
• Maintain and order office, kitchen, printing, and branded stationery supplies
• Maintain common areas and clean, operational kitchen and printing facilities
• Maintain accurate company lists, vendor files, and administrative documentation

Administrative Support

• Provide operational support to Executive Assistants and team members as needed
• Prepare correspondence, documents, expense reports, and presentation/board materials
• Assist with paper and electronic filing systems
• Coordinate IT support requests and serve as a main point of contact for technical vendors
• Assist with employee onboarding and offboarding procedures
• Support finance administration, including cheque distribution and expense tracking

Qualifications:

• 1-3 years of related reception or administrative support experience
• Ability to work under tight deadlines, well-organized with attention to detail and an ability to deal with multiple priorities while maintaining a positive attitude.
• High degree of proficiency with computer software programs including MS Office
• Strong interpersonal skills
• Strong organizational, multitasking and prioritizing skills a must
• Must be able to work in an environment with regular interruptions and continually changing priorities.
• Flexible to take direction from various members of the team

Personal Attributes:

• Willingness to learn
• Professional manner and good presentation
• Ability to maintain confidentiality
• Ability to demonstrate initiative and resourcefulness
• Team player, positive working attitude, flexible and dependable
• Honest, trustworthy and sound work ethic.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.