Office Assistant

Publicis Groupe ANZ; Toronto; On-site; CAD 43,000 - 48,000; Full time

Job summary

Publicis Groupe ANZ in Toronto is seeking an Office Assistant to support daily operations and ensure a smooth running of our workspace. You will greet visitors, coordinate with the Facilities Manager, and help manage conference rooms and supplies while contributing to a welcoming and efficient environment for clients and colleagues.

This permanent, full-time role (35 hours/week) offers a collaborative setting with opportunities to develop administrative and client-facing skills within Publicis

Qualifications

• Relevant experience in office support.
• Excellent communication skills and bilingual.
• Familiar with Microsoft Office suite; Skype is an asset.
• Reliable team player who can positively influence others.
• Proactive and able to juggle several files simultaneously.
• Adaptable to change and able to handle unforeseen situations.

Responsibilities

• Assist the Facilities Manager in daily operations.
• Ensure conference rooms are prepared for clients.
• Maintain clean common areas and manage dishes.
• Process supply orders and manage suppliers.
• Greet visitors at reception and offer coffee.

Skills

Office support

Communication

Bilingual

Team player

Proactive

Adaptable

Tools

Microsoft Office

Skype

Job description

Company description

Publicis Groupe is the largest Communications Group worldwide and the leader in Digital and Interactive Communications. Publicis has activities spanning 108 countries on five continents and employs approximately 115,000 professionals worldwide. Publicis Groupe offers local and international clients a complete range of communication services through the nearly 1,400 agencies across our four global networks, including:

Company Overview

Publicis Re:Sources is the shared services provider of Publicis Groupe, delivering a suite of multi-tenant managed and professional services to Publicis Groupe agencies worldwide, in support of key Groupe business operations. Those operations include: Information Technology & Technology Solutions, Finance, Legal, Procurement, Real Estate, Insurance and other services to our business units. More specifically, Publicis Re:Sources Canada is responsible for providing administrative and operational support to the agencies located at 111 Queen Streat East in Toronto, including the reception desk.

Overview

We are currently looking for an Office Assistant who could act as support for the daily operations of our establishment.

As an Office Assistant, your role is essential to the smooth running of our operations.

Are you a people person who enjoys interacting and helping people? Do you offer a warm welcome to visitors and employees? Do you demonstrate initiative and autonomy while having an eye for detail?

Responsibilities

• Assist the Facilities Manager in daily operations such as maintenance work
• Ensure all conference rooms are in order and ready to welcome clients
• Ensure all common areas are clean and dishes in the dishwasher if necessary
• Process supply orders and supplier management
• Replace reception, greet customers, and offer coffee as needed

Qualifications

• You have relevant experience in office support.
• You have excellent communication skills, and you are also bilingual.
• You are familiar with the Microsoft Office suite and Skype software (an asset).
• You are a reliable team player with the ability to positively influence others.
• You know how to be proactive and juggling several files simultaneously does not scare you.
• You are not afraid of change, and you adapt easily to unforeseen situations.

Additional information

In exchange, we offer you...

• A permanent, full-time position (35 hours per week)
• A set of competitive advantages
• A dynamic, open and relaxed work environment
• A wellness program and an active social life

Work Schedule

• Core work hours are Monday through Friday, 8:30 AM-4:30 PM. Must also be flexible and be available to work non-standard business hours upon request or as needed

Salary Range

Transparency matters to us. The salary range for this position is $43,000-$48,000 per year. Actual compensation within this range will be based on a variety of factors, including relevant experience, knowledge, skills, and applicable certifications. This range reflects what we reasonably expect to offer based on current market data.

Job description only reflects management’s assignment of essential functions. Management reserves the right to assign or reassign duties and responsibilities to this job at any time. This job description in no way states or implies that these are the only duties to be performed by the employee(s) currently in this position. Employee(s) will be required to follow any other job related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an 'at-will' relationship.

Re:Sources USA is an Equal Opportunity / Affir­mative Action employer. All qualified applicants to Re:Sources USA will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.