Real Estate Transaction & Office Coordinator

Kibbi Technologies Inc.; Halifax; On-site; CAD 40,000 - 45,000; Full time

Benefits offered by this job

Paid time off

Vision care

Dental care

Life insurance

Disability insurance

RRSP match

Extended health care

Company events

On-site parking

Job summary

Royal LePage Atlantic is seeking an Office Administrator & Transaction Coordinator for our Dartmouth office. The role supports day-to-day operations, assists Real Estate Professionals with transaction file management, and helps with administrative tasks in a fast-paced real estate environment.

Ideal candidates are detail-focused, organized, and customer-oriented, with strong communication skills and the ability to multitask in a busy team setting.

Qualifications

• High attention to detail and accuracy in handling real estate files.
• Strong problem-solving skills with a proactive mindset.
• Excellent interpersonal skills to engage clients and colleagues.
• Collaborative team player thriving in a busy office.
• Ability to multitask and manage competing priorities.
• Clear verbal and written communication tailored to clients.
• Comfort with electronic filing, word processing, and email tools.

Responsibilities

• Front desk presence and welcoming clients and visitors.
• Create and maintain real estate transaction files.
• Review files for accuracy and regulatory compliance.
• Electronically manage and file documents and corrections.
• Respond to inquiries in person, by phone, and by email.
• Process and track electronic deposits accurately.
• Support agents and team with admin and operations tasks.
• Take on additional duties to support team success.

Skills

Attention to detail

Problem-solving

People person

Team player

Multitasking

Effective communication

Tech-savvy

Tools

Electronic filing systems

Word processing

Email applications

Job description

Real Estate Transaction & Office Coordinator

Job posted as a Royal LePage Atlantic position.

4.1 out of 5 stars

Job Summary

Royal LePage Atlantic, a locally owned franchise with 15 offices across Atlantic Canada and over 500 agents, is passionate about real estate and dedicated to excellence! We lead the industry in providing high-quality real estate services and attracting top talent to support our team of professionals.

We are looking for a detail-oriented and enthusiastic Office Administrator & Transaction Coordinator to join our Dartmouth office. In this role, you will play a crucial part in supporting the day to day operations of the office while assisting Real Estate Professionals with transaction file management and more.

By joining our dynamic team you will be exposed to all facets of this fast-paced and exciting industry!

What You'll Do

• Front Desk Presence: Serve as the first point of contact for clients and visitors, creating a welcoming and professional environment.
• File Maintenance: Create and maintain real estate transaction files.
• Ensure Compliance: Review real estate transaction files for accuracy and adherence to regulatory requirements.
• Stay Organized: Electronically manage and file documents and compliance corrections.
• Be the Go-To Resource: Respond to inquiries in person, by phone, and by email, offering helpful and timely support.
• Handle Deposits: Process and track electronic deposits with accuracy and care.
• Foster Collaboration: Provide support to agents and team members with a variety of administrative and operational tasks.
• Be Flexible: Take on other duties as needed to contribute to the success of the team.

What You Bring to the Role

• Keen Attention to Detail: You're thorough, precise, and take pride in producing accurate work.
• Problem-Solving Pro: You're resourceful and love finding solutions to challenges.
• People Person: Your strong interpersonal skills make it easy for you to build positive relationships with colleagues, clients, and partners.
• Team Player: You excel at working collaboratively while forming meaningful connections with others.
• Multitasking Mastery: You thrive in fast-paced environments, juggling priorities with ease.
• Effective Communicator: You have excellent verbal and written communication skills, helping you convey ideas clearly and professionally.
• Tech-Savvy: You're comfortable navigating electronic filing systems, word processing tools, and email applications to stay organized and efficient.

Pay: $40,000.00-$45,000.00 per year

Benefits

• Paid time off
• Vision care
• Dental care
• Life insurance
• Disability insurance
• RRSP match
• Extended health care
• Company events
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Location

610 Wright Ave, Dartmouth, NS

Work Location: In person

Job Type

Permanent, Full-time