Real Estate Legal Assistant

Stonebridge Law; Duncan; On-site; CAD 42,000 - 65,000; Full time

Job summary

Stonebridge Law in Duncan, BC is seeking an experienced real estate legal assistant to handle a residential conveyancing file load in our real estate department. You'll run 20+ residential files a month under lawyer supervision, coordinating with Realtors, lenders and notaries to ensure smooth closings.

Starting a 12-month term with strong potential to become permanent, beginning November 2026, this role emphasizes accuracy, clear communication and a collaborative Cowichan Valley team of about

Qualifications

• At least 2 years of BC residential conveyancing experience at a law firm or notary office.
• Experience handling trust funds in compliance with Law Society of BC rules.
• Strong attention to detail and comfort managing many files with hard deadlines.
• Clear, friendly communication with clients and other professionals.

Responsibilities

• Run 20+ residential files a month from opening to final reporting under supervision.
• Handle registration and funds movement on completion days.
• Conveyancing files: sales, purchases and refinances.
• Review contracts of purchase and sale and lender instructions; flag issues.
• Prepare transaction documents and coordinate with realtors, lenders, notaries and opposing counsel.
• Book and prepare client signing appointments; track undertakings and post-closing reporting.

Skills

Attention to detail

Clear communication

Time management

Multi-file management

Team collaboration

Education

Legal assistant or conveyancing certificate

Tools

Clio

Job description

12-month term with high potential to become permanent · Start November 2026

Stonebridge Law is looking for an experienced real estate legal assistant to carry a residential conveyancing file load in our real estate department. You’ll work alongside a close-knit team that genuinely has each other’s backs. If you take pride in clean files and smooth closings, and want to do that work close to home in the Cowichan Valley, we’d like to hear from you.

We're on a mission to increase access to timely, high-quality legal services in the Cowichan Valley. We're a small firm in Duncan practising real estate, wills and estates, and corporate/commercial law, with a team of about 10 who love living in the Valley and working in law.

Our core values shape how we work:

• Prioritize Family: work-life balance matters
• Relentlessly Improve: always finding better ways
• Give Where You Live: supporting our community
• Comply with Confidence: doing the right thing, always

What you'll do

You'll run 20+ residential files a month from opening to final reporting, and handle registration and funds movement on completion days. All work is done under the supervision of a lawyer.

Conveyancing files: sales, purchases and refinances

• Review contracts of purchase and sale and lender instructions, and flag issues for the lawyer
• Prepare transaction documents
• Coordinate with realtors, lenders, mortgage brokers, notaries and opposing counsel
• Book and prepare client signing appointments
• Track and clear undertakings, and complete post-closing reporting to clients and lenders

What you bring

Required

• At least 2 years of BC residential conveyancing experience at a law firm or notary office
• Experience handling trust funds in compliance with Law Society of BC rules
• Strong attention to detail and comfort managing many files with hard deadlines at once
• Clear, friendly communication with clients and other professionals

Nice to have

• Legal assistant or conveyancing certificate
• Experience with Clio or similar practice management software