Real Estate Coordinator

Vancouver Airport Authority; Vancouver; On-site; CAD 58,000 - 77,000; Full time

Job summary

An established industry player is seeking a dedicated Real Estate Coordinator to join their dynamic team. This permanent, full-time role involves managing day-to-day administrative functions in the Real Estate Department, ensuring smooth operations and fostering positive relationships with tenants. The ideal candidate will possess a Bachelor's degree and have a strong customer service orientation, along with solid organizational and communication skills. Join a forward-thinking organization that values your contributions and offers extensive benefits, including generous vacation days and professional development opportunities. If you're ready to make a difference in a vibrant environment, this is the perfect opportunity for you.

Benefits

Generous vacation days

Extensive health benefits

Retirement savings matching

Wellness programs

Community engagement

Commuting support

Continuous learning opportunities

Qualifications

• Minimum 2 years' experience in property management with a strong work ethic.
• General knowledge of property management principles and applicable laws.

Responsibilities

• Coordinate maintenance and repairs for the Real Estate portfolio.
• Manage software data entry and tenant communication effectively.

Skills

Customer Service Orientation

Communication Skills

Organizational Skills

Property Management Knowledge

Education

Bachelor's Degree

Tools

Microsoft Office Suite

YARDI Voyager

Job description

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone.

Position Overview

We have an opportunity for a permanent, full-time Real Estate Coordinator in the Real Estate Department. Reporting to the Manager, Real Estate Properties the Real Estate Coordinator will be responsible for the day-to-day administrative function of the Real Estate office, supporting the management team and being the first point of contact for tenants and prospective tenants.

Key Responsibilities Include

1. Assisting with the planning, scheduling, and coordinating general maintenance and major repairs both inside and outside of all buildings in the Real Estate portfolio and liaising directly with property management, project managers, and or tenants.
2. Assisting the department and liaising with the Maintenance Department in the administrative duties of all service contracts including but not limited to: parking contracts, garbage collection, snow clearing, landscaping, mechanical repair and maintenance, common area cleaning, Elevator Service contracts.
3. Managing software data entry including updating assets in the maintenance module, updating tenant contact details, sending emails and setting up events in the tenant portal.
4. Organizing team events, ordering catering for meetings, reviewing and ordering kitchen supplies, ensuring boardroom supplies are available, as well as maintaining team vacation planner.
5. Assisting the PM Team with ongoing tenant communication to maintain a positive landlord/tenant relationship, this includes updating/notifying all tenants regarding ongoing maintenance and capital projects, via the Tenant Portal.
6. Assisting in the preparation of monthly Property Management Reports and reporting as required.
7. Assisting the YVR Real Estate team with all administrative tasks as needed.

Key Qualifications Include

1. Bachelor’s degree with a minimum of 2 years’ experience in property management with strong (customer-service oriented) work ethic.
2. General knowledge of principles and practices of property management and of applicable federal, provincial, and local laws and regulations.
3. Ability to review and provide input in the preparation of service agreements.
4. Strong communication and organizational skills.
5. Knowledge of Microsoft Office Suite and a working knowledge of YARDI Voyager is preferred.
6. Willingness to learn about the airport environment, unique regulations and operational requirements.

This position is open to both Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.

As part of our recruitment process, short-listed candidates may be required to participate in an assessment process.

Salary Range: $58,278 to $76,162 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications, and internal equity.

At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning opportunities. Learn more at https://careers.yvr.ca/benefits.

Who We Are

YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.

At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.

Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at [e-mail].