Real Estate Assistant/Coordinator — Remote, Part-Time

Zohorecruit; Toronto; Remote; CAD 30,000 - 42,000; Part time

Job summary

Zohorecruit in Richmond Hill/Toronto area seeks a Real Estate Assistant/Coordinator to support a busy team. This remote, fixed part-time position offers flexibility and growth potential, with opportunities to handle listings and client service across the city.

The role focuses on administrative, marketing, and client support, requiring strong organization, attention to detail, and the ability to balance multiple projects. Occasional evenings/weekends and driving to properties are expected.

Qualifications

• Strong verbal and written communication in English.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Service-oriented, professional demeanor, and able to work independently or in a team.
• Availability to work evenings and weekends as needed (not often).
• Must have a valid driver’s license and vehicle.

Responsibilities

• Manage team calendars, schedule appointments, and coordinate showings.
• Conduct regular project and client check-ins, including monitoring the status of listings and buyers and communicating updates.
• Prepare and process listing documents, agreements, and offers using WebForms/DocuSign.
• Prepare buyer offers and listing paperwork, ensuring all documentation is accurate and complete on time.
• Upload and maintain accurate property listings on MLS.
• Track and confirm showing appointments and follow up as needed.
• Maintain client records and transaction files, ensuring proper filing and organization.
• Coordinate deliveries of marketing materials and other items to properties and clients.
• Communicate with contractors and service providers to coordinate projects and payments.

Skills

Communication skills

Organizational skills

Attention to detail

Tools

WebForms

DocuSign

REALM

Follow Up Boss

Chyme

Job description

Zohorecruit in Richmond Hill/Toronto area seeks a Real Estate Assistant/Coordinator to support a busy team. This remote, fixed part-time position offers flexibility and growth potential, with opportunities to handle listings and client service across the city.

The role focuses on administrative, marketing, and client support, requiring strong organization, attention to detail, and the ability to balance multiple projects. Occasional evenings/weekends and driving to properties are expected.