Purchasing Support Administrator

Griff Building Supplies Ltd.; New Westminster; On-site; CAD 42,000 - 54,000; Full time

Job summary

Griff Building Supplies Ltd. is seeking a Purchasing Support Administrator to provide administrative and data support, ensuring accurate records and timely data entry. The role requires meticulous attention to detail and proficiency in Excel to manage multiple priorities daily.

Responsibilities include processing purchase orders, updating internal systems, preparing reports, and coordinating with suppliers and internal teams to resolve discrepancies and improve processes.

Qualifications

• Reliable administrative and data support.
• Strong Microsoft Excel skills and attention to detail.
• Ability to manage multiple priorities and maintain accurate records.

Responsibilities

• Complete accurate data entry and update records in internal systems.
• Support purchasing and sales teams with PO processing, tracking, and follow-up.
• Prepare reports, spreadsheets, and administrative documentation.
• Coordinate with internal teams and suppliers to resolve discrepancies.
• Maintain organized records and documentation up to date.
• Assist with general administrative tasks and process improvements.

Skills

Microsoft Excel

Data entry

Attention to detail

Job description

Job purpose

The purchasing support administrator roleprovides reliable administrative and data support by maintaining accuraterecords, completing data entry, preparing reports, and coordinating day-to-dayprocesses. This role requires strong Microsoft Excel skills, attention todetail, and the ability to manage multiple priorities to ensure information isaccurate, organized, and up to date.

Duties and responsibilities

• Complete accurate data entry and updaterecords in internal systems.


• Support purchasing and sales teams with purchaseorder processing, tracking, and follow-up.


• Prepare reports, spreadsheets, and otheradministrative documentation.


• Coordinate with internal teams and suppliersto resolve order or information discrepancies.


• Maintain organized records and ensuredocumentation is accurate and up to date.


• Assist with general administrative tasks andprocess improvements as required.

Accountabilities

• Ensure orders, purchase orders,and related transactions are processed accurately and in a timely manner.


• Maintain accurate and up-to-datesupplier, product, and purchase order information.


• Ensure required documentation andrecords are complete, organized, and readily accessible.


• Provide timely administrativesupport to purchasing and sales teams.


• Monitor order status and followup on outstanding items, discrepancies, or required information.


• Maintain accurate reports andspreadsheets to support business operations and decision-making.


• Identify and communicate data orprocessing issues and support timely resolution.


• Follow established procedures andcontribute to improving administrative efficiency and accuracy.

Working conditions

This is a full time in office position