Purchasing & Supplies Coordinator

Melanie Lyne; Laval (administrative region); Hybrid; CAD 52,000 - 76,000; Full time

Job summary

Melanie Lyne is seeking a Purchasing & Supplies Coordinator to manage supplier negotiations, optimize inventory, and support procurement operations across stores, Head Office, and the Distribution Centre in Laval. This maternity leave replacement role focuses on cost reduction, supplier performance, and timely replenishment across multiple locations.

The ideal candidate will have experience in purchasing, strong negotiation and MS Office skills, and the ability to coordinate with suppliers and

Qualifications

• Experience in a similar function is an asset.
• Experience with inventory management tools.
• 2 years of purchasing experience.
• Strong Microsoft Office skills.
• Inventory management skills.
• Core negotiation skills.
• Excellent interpersonal, analytical and communication skills.
• Strong time management and ability to multi-task.
• Excellent organizational skills.
• Ability to conduct store visits (10%).

Responsibilities

• Purchasing and negotiating with current and potential suppliers to secure pricing, terms and delivery.
• Analyze and manage inventory levels to prevent stockouts or overstock; coordinate replenishment.
• Support store and Head Office requests and improve order processes for efficiency and accuracy.
• Act as go-to person for the Procurement Team; provide guidance and participate in process improvements.

Skills

Negotiation

Interpersonal skills

Analytical skills

Communication skills

Time management

Organizational skills

Microsoft Office

Tools

Inventory management tools

MS Excel

Job description

The Purchasing & Supplies Coordinator coordinates supplies purchases for our stores, Head Office and our Distribution Centre. They ensure optimal service for all employees at stores and Head Office. Ensures efficiency for inventory management, build and maintain strong relationships with suppliers, works on special project requests as assigned and support the Procurement Department Team.

This is a maternity leave replacement

How will you support the team?

1. Purchasing and Negotiation

• Negotiate product pricing, fees and terms with current and potential suppliers.
• Proactively look to identify new suppliers for existing purchases.
• Actively searche for new suppliers for all volume purchases.
• Introduce new ideas to reduce department costs by assessing actual cost VS department needs.
• Identifie suppliers in China and evaluates pros and cons to direct sourcing from China VS domestic sourcing for volume purchases.
• Ensure supplier system information and costing remain up to date in order to avoid purchasing and sales errors.
• Ensure that information on invoices matches purchase orders before sending them to the Accounting Department.

2. Inventory Management

• Analyze and control consumption of goods as needed in order to adequately replenish all stock.
• Verify that inventory levels are sufficient in order to avoid interruptions in operations.
• Evaluate the logistics timeline for all volume products to ensure maximum efficiency in receiving initial orders and replenishment orders.
• Evaluate the required space needed in warehouse for supplies.
• Maintain and coordinate the verification of the monthly inventory taken by the Supply Warehouse Team.
• Make agreement with suppliers regarding stock storage until orders are shipped.
• Analyze inventory and shares strategic opportunities on future purchases based on observations made.
• Develop, maintain and update inventory and pricing databases.

3. Service

• Support the Procurement Team to ensure regular store requests on supplies order form are being addressed adequately.
• Ensure special requests from stores and Head Office are being addressed and actioned out effectively and within the timeframe expected.
• Analyze the current store, Head Office order process to supplies, and identifies any opportunities to improve.
• Obtain feedback from stores on reoccurring products used and identifies any opportunities (ex.: quality issues, ineffective products, etc.).

4. Department Support

• Act as go-to person and subject matter expert for the team by providing coaching and guidance to ensure a performing team.
• Monthly reporting.
• Participate in on-going improvement of the department's processes.

Requirements:

• Experience in similar function would be considered a definite asset.
• Experience with inventory management tools
• 2 years experience in purchasing
• Strong Microsoft Office skills
• Inventory management skills
• Core negotiation skills
• Excellent interpersonal, analytical and communications skills
• Strong time management skills and ability to multi-task and easily and rapidly shift priorities
• Excellent organizational skills
• Ability to conduct store visits (10%)