Purchasing Coordinator

Energy Network Services Inc; Richmond Hill; On-site; CAD 45,000 - 65,000; Full time

Job summary

Energy Network Services Inc. in Canada is seeking a Purchasing Coordinator to support the purchasing and procurement process, coordinate purchase orders, communicate with suppliers, and monitor inventory.

You will ensure materials are purchased accurately and delivered on time, maintain inventory records, and assist with cost-saving initiatives. This role requires strong Excel skills and excellent organizational abilities.

Qualifications

• Excellent organizational, time management and detail orientation.
• Strong verbal and written communication skills.
• Experience with inventory variance reports is preferred.

Responsibilities

• Responsible for the ordering / procurement of all necessary lighting materials.
• Preparing requests for proposals (RFP) for suppliers, reviewing proposals and negotiating prices and terms.
• Count material, equipment, merchandise and supplies in stock and posts totals to electronic inventory records.
• Liaises with Accounts Payable Department to ensure accurate and timely payment of invoices as necessary for the business with the supplier.
• Prepare and maintain records of quantity, type and cost of material, equipment, merchandise and supplies to electricians or technician.
• Update / enter all incoming and outgoing inventory into a computerized program.
• Complete daily, weekly and monthly checklists of maintenance duties and maintain records completed duties.
• Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered.
• Compile data to generate weekly, monthly, quarterly and annual reports to be used for cost‑saving initiatives.
• Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
• Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions
• Communicate all delays or variances of inbound freight to the appropriate parties
• Maintain strict control over inventory levels for production in order to meet internal and external demand of product
• Operate within an annual budget
• Identify discrepancies between shipments and orders and take action.
• Investigate causes of lost or damaged shipments and other matters; make adjustments or conduct negotiations as necessary

Skills

Organizational skills

Communication skills

Negotiation

Problem solving

Excel proficiency

Education

Diploma or degree in Supply Chain Management, Procurement or related field

Tools

Microsoft Excel

Job description

Energy Network Services Inc. (ENS) is Canada’s leading provider of connected energy solutions, with full national service coverage across 14 locations. ENS supports a growing range of efficiency initiatives—including lighting & controls retrofits, EV charging deployments (EVSE), and battery energy storage systems (BESS). Through its integrated project management model, ENS has delivered turnkey solutions that help organizations reduce energy consumption, lower operational costs, and achieve net‑zero and sustainability goals.

ENS is seeking a Purchasing Coordinator who supports the purchasing and procurement process by coordinating purchase orders, communicating with suppliers, monitoring inventory, and ensuring materials and products are purchased accurately and delivered on time.

DUTIES AND RESPONSIBILITIES:

• Responsible for the ordering / procurement of all necessary lighting materials
• Preparing requests for proposals (RFP) for suppliers, reviewing proposals and negotiating prices and terms
• Count material, equipment, merchandise and supplies in stock and posts totals to electronic inventory records
• Liaises with Accounts Payable Department to ensure accurate and timely payment of invoices as necessary for the business with the supplier
• Prepare and maintain records of quantity, type and cost of material, equipment, merchandise and supplies to electricians or technician
• Update / enter all incoming and outgoing inventory into a computerized program
• Complete daily, weekly and monthly checklists of maintenance duties and maintain records completed duties
• Compile data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered
• Compile data to generate weekly, monthly, quarterly and annual reports to be used for cost‑saving initiatives
• Compare invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered
• Contact suppliers regarding errors in partial or duplicate shipments, prices, and substitutions
• Communicate all delays or variances of inbound freight to the appropriate parties
• Maintain strict control over inventory levels for production in order to meet internal and external demand of product
• Operate within an annual budget
• Identify discrepancies between shipments and orders and take action.
• Investigate causes of lost or damaged shipments and other matters; make adjustments or conduct negotiations as necessary

SKILLS AND SPECIFICATIONS:

• Superior organization skills, attention to detail and time management
• Strong verbal and written communication skills required
• Customer service experience considered an asset
• Proven ability to problem solve
• Able to work with minimal supervision
• Strong diplomatic, negotiation, and conflict resolution skills
• Strong problem identification and problem resolution skills
• High level of proficiency with Microsoft Excel

EDUCATION AND QUALIFICATIONS:

• Diploma or degree in Supply Chain Management, Business Administration, Procurement, or a related field is an asset.
  
• 1–3 years of experience in purchasing, procurement, supply chain, or a related administrative role.
  
• Experience in using inventory variance reports
• Experience working in warehouse environment an asset
• Experience resolving inventory variances and cycle counts
• Previous experience and knowledge of lighting material an asset but not required

"Position is for a new vacancy"