Purchase Order Administrator

ALDO Group; Montreal (administrative region); On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

On-site perks

Generous employee discounts

Flexible work options

Job summary

The ALDO Group’s Supply Order Management team coordinates the end-to-end purchase order process to support the buying calendar and ensure timely, accurate orders. You will collaborate with internal partners and suppliers to minimize risk and improve in-season execution.

Based in Montreal, you will work cross-functionally with Supply Chain, Sourcing, Buying, and Product Development to translate orders into action while maintaining high data integrity and timely communication.

Qualifications

• Ability to work cross-functional in a multi-cultural environment.
• Clear communication across time differences and language gaps.
• Ability to formalize ideas & projects: build documents/presentations that map existing & target process.
• Positive attitude with an eagerness to learn.
• Ownership and initiative to drive tasks to completion.
• Extremely organized and process-oriented; strong attention to detail.
• Collaborate effectively within a team.
• Ability to review data and derive insights.
• Make timely decisions and solve problems.
• Strong Excel skills (Pivot Tables, lookups) and MS Office.

Responsibilities

• Create and confirm purchase orders accurately and on time to support release deadlines.
• Use analytical reports to monitor release progress, communicate updates to team leads, and identify issues that could affect PO execution.
• Own a designated portion of the release cycle, from contract creation through PO acceptance.
• Communicate clearly and promptly with internal teams in Montreal and overseas, as well as with suppliers, through email and virtual meetings.
• Collaborate closely with team leads and colleagues to ensure tasks are completed accurately, efficiently, and on schedule.
• Manage in-season management requests including revisions to POs and ensuring re-acceptance in vendor portal.

Skills

Cross-functional

Multicultural mindset

Clear communication

Documentation

Presentations

Ownership

Highly organized

Time management

Attention to detail

Teamwork

Data analysis

Decision making

Excel proficiency

MS Office

SAP knowledge

Tools

SAP

Job description

About The ALDO Group Specializing in stylish and accessible footwear, handbags, and accessories, the ALDO Group has been around for more than 50 years. With over 1,500 stores in more than 100 countries, we operate under two signature brands, ALDO and Call It Spring, and we are the core footwear partner for Sperry in North America. The ALDO Group is also an industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit www.aldogroup.com. Enjoy meaningful recognition, flexible work options, great on‑site perks, generous discounts, and the pride of being part of a brand that leads with people, the planet, and its partners at heart.

Overview

The Supply Order Management department plays a critical role in executing the ALDO Group’s buying calendar by ensuring customer orders are translated into accurate, timely, and actionable purchase orders. The team manages the process from final order confirmation through purchase order approval, including contract creation, analytical reporting, purchase order release and acceptance, and issue resolution. The department also supports in-season business requests. As a key coordinator between suppliers and internal business partners, the team works closely with Supply Chain (such as the demand team, DFU and transport team), Sourcing, Buying, Product Development, and vendor partners to support smooth execution and reduce operational risk.

Responsibilities

• Create and confirm purchase orders accurately and on time to support release deadlines.
• Use analytical reports to monitor release progress, communicate updates to team leads, and identify issues that could affect purchase order execution.
• Own a designated portion of the release cycle, from contract creation through purchase order acceptance.
• Communicate clearly and promptly with internal teams in Montreal and overseas, as well as with suppliers, through email and virtual meetings.
• Collaborate closely with team leads and colleagues to ensure tasks are completed accurately, efficiently, and on schedule.
• Manage in-season management requests including managing communication with buying team and sourcing team, executing revisions to POs and ensuring re-acceptance in vendor portal.

Qualifications

• Ability to work cross-functional in a multi-cultural environment.
• Ability to clearly communicate both internally and externally despite time differences and language gaps.
• Ability to formalize ideas & projects: build documents/ presentation that articulate ideas clearly & map existing & target process.
• Positive attitude with an eagerness to learn.
• Ability to take initiative and ownership of tasks.
• Extremely organized and process-oriented. Proven ability to prioritize, organize, manage time and multi-task with excellent attention to detail.
• Ability to collaborate and work within a team.
• Ability to review data.
• Ability to make decisions and solve problems in a timely manner.
• Strong proficiency in Microsoft Excel (Pivot Tables, lookups, data analysis, reporting) and the Microsoft Office Suite (Word, Outlook, PowerPoint).
• SAP knowledge is an asset.

We firmly believe that the diversity of backgrounds, perspectives, and identities is a fundamental strength of the ALDO Group. We welcome applications from all backgrounds and are committed to providing a safe, respectful, and equitable work environment where everyone can reach their full potential and find their fit.