PT Assistant Office Manager, Vancouver BC

Tribe Management inc; Vancouver; On-site; CAD 25,000 - 36,000; Part time

Job summary

Tribe Management is seeking an Assistant Office Manager for West Point Grey in Vancouver to support rental property operations. This part-time role (minimum 25 hours/week) is based at our West Point Grey office and starts ASAP.

You will assist with property administration, tenant communications, and daily operations under the Property Manager's guidance. Responsibilities include rent collection, move-in/out reporting, coordinating viewings, and handling contractor invoices.

Qualifications

• Motivated and professional.
• Excellent organization and communication skills.
• Detail-oriented and computer literate.
• Work well in a team environment and take direction with minimal supervision.
• Previous building management experience and knowledge of the Residential Tenancy Act is an asset.

Responsibilities

• Assist with the operations of a rental property based on procedures set by the Property Manager.
• Handle administrative work involved in property operations.
• Deal with emergencies on a 24hr basis during the workweek when necessary.
• Book viewings of suites and interview potential tenants.
• Prepare move in/out reports and supervise moves to ensure security.
• Collect, deposit and record rents; maintain tenant files and ledgers.
• Issue notices to tenants and comply with tenancy regulations.
• Supervise contractors and process invoices; request purchase orders.
• Prepare incident reports related to accidents or damages; satisfy fire code requirements.
• Perform other duties as required.

Skills

Motivated

Professional

Excellent organization

Communication skills

Detail-oriented

Computer literate

Teamwork

Take direction

Building management experience

Residential Tenancy Act knowledge

Job description

Position: Assistant Office Manager (minimum 25 hours/ week; Part Time, Permanent)
Location: West Point Grey, Vancouver, British Columbia
Start Date: ASAP

About Us
Tribe Management is part of the Tribe Property Technologies family. Together we are the sixth largest strata/condo and rental management company in Canada with offices in downtown Vancouver, Delta, Victoria, Kelowna, Kamloops, Calgary and Cambridge. Our Tribe Management division specializes in strata and rental management services. We are responsible for the day-to-day operation and management of residential & mixed-use properties in our portfolio. Combining our obsession with technology and an unwavering passion for creating vibrant strata communities, we provide community management with heart.

Job Responsibilities
The position will be responsible for assisting with the operations of a rental property, which include but are not limited to:

• Assisting Lead Caretaker in administrative and caretaking duties according to procedures and instructions set by the Property Manager,
• Administrative work involved in the operation of the property,
• When necessary deal with emergencies on a 24hr basis during the workweek,
• Book viewings of suites and interview potential tenants,
• Complete accurate detailed move in/out reports for each tenant and supervise moves to ensure security is maintained,
• Collect, deposit and record all rents,
• Maintain accurate files and tenant ledger cards for each resident and suite,
• Issue notices/ letters to tenants when applicable,
• Comply with regulations as contained in the Residential Tenancy Act
• Supervise contractors and process invoices in a timely manner
• Request Purchase Orders for all work and/or supplies being undertaken at the property
• Prepare detailed Incident Reports related to accidents, altercations and damage to the property and/or other applicable incidents,
• Satisfy fire code requirements,
• Other duties as may be required from time to time.

Qualifications
The successful candidate will have/be:

• Motivated and professional
• Excellent organization and communication skills
• Detail-oriented
• Computer literate
• Work well in a team environment
• Be able to take direction and work well with minimal supervision
• Previous building management experience
• Working knowledge of the Residential Tenancy Act an assets