Court Services Clerk (Full-Time)

Thunder Bay; Northwestern Ontario; Hybrid; CAD 42,000 - 52,000; Full time

Job summary

The City of Thunder Bay is seeking a detail-oriented Clerical/Data Entry Clerk to support Provincial Offences Act matters. You will perform data entry, court clerical duties, and counter service on a rotating basis, ensuring accurate records and timely processing.

You will handle court dockets, filing, and related administrative tasks, while maintaining professional interactions with the public and legal stakeholders.

Qualifications

• Minimum Grade 12 education and two years related court/legal experience.
• Proficient keyboarding and data entry skills; strong English communication.

Responsibilities

• Handle data entry, clerical and court support duties for Provincial Offences Act matters.
• Provide cashiering and counter service; assist with court administration and scheduling.

Skills

Data entry

Customer service

Keyboarding

Written/oral communication

Valid G Ontario Driver's Licence

Education

Grade 12 education

Two years related court/legal experience

Tools

ICON (Integrated Court Offences Network)

Job description

POSITION SUMMARY:

Under the direct supervision of the Supervisor, is responsible for all data entry, clerical and court support duties, and counter service, on a rotational basis, for matters received in relation to the Provincial Offences Act.

MAJOR RESPONSIBILITIES:

• Performs customer service requirements, and cashier functions in relation to Provincial Offences matters Municipal, Provincial Land Tax Administration, and TBayTel accounts and services.
• Performs all Provincial Offences court administration and clerical support including receiving and sorting incoming mail, scheduling of court dates, data entry, attend in town and out of town court as the clerk of the court; process, transfer and accept appeals and transcription.
• Signs, processes and files all POA documentation in accordance with the established rules, regulations and guidelines.
• Prepares, maintains and manages POA court dockets.
• Performs bookkeeping functions in relation to the POA. Processes and balances receipts received over the counter and by mail.
• Provides back up for Payment Processing Clerk during peak periods and absences.
• Performs such other related duties as may be assigned.

QUALIFICATIONS:

Education/Experience:

• Minimum grade 12 education; and
• Two years’ previous related court and/or legal experience

Skills/Abilities:

• Knowledge of the Provincial Offences Act and Regulations
• Must be courteous and tactful in dealing with sensitive legal issues with the public, police, legal profession and judiciary
• Must have proficient written/oral communication skills in English
• Must possess and maintain a valid Class “G” Ontario Drivers Licence, or equivalent
• Must meet the definition of a competent driver as defined by the Corporation
• Must be at an intermediate skill level in keyboarding, a basic skill level in word processing, and must possess basic on-line data entry skills

Assets:

• Experience in working with the ICON (Integrated Court Offences Network)
• Bilingualism

CONDITIONS OF EMPLOYMENT:

• May be required to travel to various work locations and provide own transportation
• May be required to travel via air, to satellite court locations
• Must remain a competent driver as defined by the Corporation
• May be required to provide a successful driver’s record (uncertified)
• Must take an Oath of Secrecy
• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

General Information:

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.

ONTARIO HUMAN RIGHTS CODE:

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant.If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION:

Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY:

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: [phone]

The City of Thunder Bayprovidesexceptional quality of life to those wholive, work, and play in Thunder Bay–a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay isrich in people and resources, and connects Northwestern Ontario to the world. We value ourhigh quality of lifeand promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together!

Watch this video to learn more about our City at: