Proposal Writer & Bid Coordination Lead

University of Toronto; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

PRI is seeking a Proposal Specialist to write and coordinate proposals and RFP responses that win our work across five sectors. This hands-on role works with engineers and scientists to turn input into persuasive prose, while managing the pursuit schedule and ensuring timely, compliant submissions.

You will own formatting, quality checks, and final production, and maintain the proposal content library. Public-sector procurement experience is valued as precision matters in every bid.

Qualifications

• Bachelor's degree in English, Communications, Journalism, Marketing or related field, or equivalent experience.
• 3 to 7 years of proposal writing, technical writing, or proposal coordination experience.
• Excellent writing and editing skills, including ability to translate technical input into clear prose.
• Strong coordination and organizational skills to manage schedules and contributors under deadlines.
• Meticulous attention to compliance detail and poise under deadline pressure.
• Advanced Microsoft Word and familiarity with Adobe Acrobat for production.
• Diplomacy and persistence to gather input from busy senior professionals.

Responsibilities

• Coordinate proposals and RFP, RFQ, and RFEI responses end to end, from release through submission.
• Read solicitations closely, build compliance matrices, and translate requirements into outlines and plans.
• Set and manage the proposal schedule and follow up with contributors to stay on time.
• Draft executive summaries, cover letters, and narratives in PRI's voice.
• Shape technical content from engineers and scientists into clear, persuasive narratives.
• Own formatting, assembly, quality checks, and final production to ensure complete submissions.
• Maintain the proposal content library and improve templates and checklists over time.
• Log pursuits in HubSpot and align with brand standards with Marketing.

Skills

Excellent writing

Editing

Coordination

Organization

Deadline management

Compliance detail

Diplomacy

Education

Bachelor's degree or equivalent

Tools

HubSpot

Adobe InDesign

Adobe Acrobat

Microsoft Word

Job description

PRI is seeking a Proposal Specialist to write and coordinate proposals and RFP responses that win our work across five sectors. This hands-on role works with engineers and scientists to turn input into persuasive prose, while managing the pursuit schedule and ensuring timely, compliant submissions.

You will own formatting, quality checks, and final production, and maintain the proposal content library. Public-sector procurement experience is valued as precision matters in every bid.