Proposal Writer

ecl.vincere.io; Edmonton; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Health benefits plan

RRSP matching

Flexible start times

Four 8.5 hour days with 2:00 pm finish

Compressed work schedule

Job summary

ecl.vincere.io in Edmonton, AB is seeking a Proposal Writer to lead the development of accurate, compliant and persuasive proposals for RFPs, RFQs and tenders, partnering with project managers and technical experts.

The role offers a compressed four-day work week with Fridays finishing at 2:00 pm, and a salary range of 65,000 to 85,000 CAD per year plus health benefits and RRSP matching.

Qualifications

• Two to five years in proposal development or related field.
• Experience in construction, engineering, technology, healthcare or government contracting is an asset.
• Formal training in writing or communications preferred.
• Ability to manage multiple deadlines and ensure compliance.

Responsibilities

• Lead development of compliant, persuasive proposals for RFPs and tenders.
• Coordinate deadlines, requirements matrices and team reviews.
• Gather information from project managers and technical experts for responses.
• Create and maintain proposal templates, boilerplate, and visuals.
• Provide backup support to the administrative team during vacations.

Skills

Exceptional writing

Time management

Attention to detail

Interpersonal skills

Education

Formal training in writing

Tools

Word processing & presentations

Graphics software for visuals

Content management systems

Job description

PROPOSAL WRITER

In Office | Full Time | Edmonton, AB

About Our Client

Our client is a well-established, multidisciplinary engineering consulting firm based in Edmonton, delivering projects for public and private sector clients across Western Canada. They are known for technical quality and a collaborative, team-oriented culture where people work closely across disciplines. This is a chance to play a central role in how the firm wins new work, with your writing directly shaping the projects they take on.

Key Responsibilities

As the Proposal Writer, you will lead the development of accurate, compliant and persuasive proposals that help the firm win new business.

Proposal Development

• Plan, draft, edit and submit proposals and bid responses for RFPs, RFQs and tenders on time.
• Write executive summaries, cover letters and technical sections that clearly show the firm's value to each client.

Compliance and Coordination

• Review each RFP to map out mandatory requirements, evaluation criteria and formatting rules.
• Track submission deadlines, manage requirements matrices and lead progress reviews with the team throughout each bid.

Collaboration

• Work closely with project managers and technical experts to gather, validate and integrate project information.
• Draw on past submissions, project databases, cost history and staff resumes to build strong, consistent responses.

Content and Visual Presentation

• Maintain and improve the proposal content library, boilerplate text and response templates.
• Create or coordinate photos, graphics, charts and tables that make submissions clear and easy to read.

Administrative Support

• Provide occasional backup support to the administrative team during vacations and absences.

Qualifications

To succeed in this role, candidates should demonstrate:

Education & Experience

• Formal training in writing, communications or a related field is preferred.
• Two to five years of experience in proposal development, technical writing, business communications or marketing.
• Experience in construction, engineering, technology, healthcare or government contracting is an asset.

Technical Skills

• Advanced skills in word processing and presentation software.
• Experience using graphics programs to assemble polished documents with photos and visuals.
• Familiarity with proposal associations or content management systems is highly desirable.

Key Competencies

• Exceptional writing skills with the ability to be clear, concise and persuasive.
• Strong organization and time management, with the ability to balance several deadlines at once.
• Meticulous attention to detail, particularly around compliance and quality checks.
• Excellent interpersonal skills and a collaborative approach.

Additional Information

• The role offers a salary of $65,000 to $85,000 depending on experience.
• Compressed schedule with four 8.5 hour days and a 2:00 pm finish on Fridays, flexible start times between 7:00 and 9:00 am.
• Optional health benefits plan with half the premiums paid by the employer, and an RRSP matching program.

Diversity & Inclusion

We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.

In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: www.cic.gc.ca.