Proposal Support Specialist

General Dynamics Mission Systems–Canada; Ottawa; On-site; CAD 60,000 - 90,000; Full time

Job summary

Join a forward-thinking company as a Proposal Support Specialist, where your creativity and attention to detail will shine. In this dynamic role, you'll manage proposal development activities, ensuring top-notch quality and compliance while collaborating with diverse teams. Your exceptional communication skills will be essential as you liaise with various departments to produce compelling proposals that meet client needs. This innovative firm values diversity and is dedicated to fostering an inclusive workplace where your unique perspective will drive success. If you're ready to tackle critical challenges and make a meaningful impact, this opportunity is for you!

Qualifications

• University degree or equivalent experience required.
• Must be detail-oriented with strong communication skills.

Responsibilities

• Coordinate and manage proposal development activities.
• Maintain documentation version control and oversee graphics development.
• Liaise with contributors across various functional areas.

Skills

Attention to Detail

Communication Skills

Multitasking

Independent Thinking

Time Management

Education

University or College Degree

Equivalent Combination of Education and Experience

Tools

Microsoft Office Suite

SharePoint

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Job description

At General Dynamics Mission Systems–Canada, our focus extends beyond engineering technology solutions—we are dedicated to cultivating careers. Our mission is to establish a workplace that thrives on diversity, where your beliefs, cultural background, experiences, and ideas are valued and contribute to our collective strength. If you seek a purpose-driven career solving some of the world’s most critical problems, alongside some of the brightest engineering minds, your application is welcome. Join a community where your unique perspective propels innovation.

Job Description

As a Proposal Support Specialist, you will coordinate and manage all proposal development support activities, including: reviewing, organizing, and editing proposal content; graphics development and management; SharePoint management and records retention; color team support; word processing; adherence to branding standards; compliance management; and quality control.

You are someone who has a passion for proposals and thrives in a collaborative environment but knows when to switch to independent deliverables. Communication is paramount, so having excellent writing, proofreading, and editing skills is essential.

Key indicators of success in this role are excellent attention to detail, a creative mindset, multitasking ability, and independent thinking with strong time management skills in order to work productively in an evolving work environment.

• Reviewing customer Request for Proposal/Information (RFP/RFI) material to identify proposal deliverables, deadlines, response structure, and format
• Maintain accurate customer RFP/RFI versions and amendment records
• Provide input for the proposal response document in association with the corporate template structure, design, and layout
• Set up all documentation related to the proposal response using corporate proposal templates and previous proposal baseline
• Assign and coordinate proposal team SharePoint site activities, provide site access, and create SharePoint contributor groups
• Assist with creating proposal outlines, schedules, and work packages, working closely with the Proposal and Capture Managers
• Format all proposal documentation according to team and company-approved standards and styles
• Edit technical proposal documentation, ensuring: consistency/clarity of message; contextual integrity and tone; proper grammar; coherent flow; and readability and accuracy
• Oversee graphics development, support writers with content creation, and engage with illustrator teams as required
• Liaise with the contributors for each proposal, both internal and external to the proposal department, including the following functional areas: proposals, capture, estimating, engineering, supply chain, manufacturing, quality, business development, offsets, project management, commercial services, finance, legal, and other specialty functions as required
• Finalize proposal deliverables as part of digital production activities
• Maintain documentation version control at each iteration of the proposal including color team reviews and manage the final document release and archive using electronic tools; and post-proposal production document management activities
• Maintain, augment, and improve the library of reusable proposal content, graphics, templates, and processes to reduce response time and improve the quality of future bids
• Contribute to proposal status and proposal record metrics reports
• Other duties as needed

Qualifications

• University or College degree or an equivalent combination of education and related experience
• Excellent attention to detail and ability to multi-task and achieve deadlines
• Excellent communication, both verbal and written
• Working proficiency of Microsoft Office Suite
• Experience with SharePoint, Adobe InDesign, Illustrator, and Photoshop
• Must be able to obtain and maintain Canadian Security Clearance and a positive Controlled Goods Assessment. Eligibility to work in Canada either as a Canadian Citizen or Permanent Resident.

Additional Information

Our success is fueled by individual diversity, encouraging applications from women, members of the LGBTQ2+ community, multi-cultural backgrounds, and persons with disabilities. We will work with you around any workplace accommodation required during our application process. If you require accommodation or have questions, please contact Human Resources via [e-mail].