Proposal Specialist

WSP in Canada; Quebec; On-site; CAD 73,000 - 97,000; Full time

Job summary

WSP is seeking a Proposal Specialist in Quebec to develop clear, client-focused proposals for strategic opportunities across Quebec and Canada. You will work with technical experts, project managers, and leadership to deliver compliant, persuasive submissions tailored to client needs.

This role requires strategic thinking and coordination across regions to support multidisciplinary pursuits that advance sustainability and community impact.

Qualifications

• Bachelor’s degree or equivalent required.
• 5+ years in proposal coordination or proposal management in A/E/C or professional services.
• Excellent written and verbal French; English desirable for cross-country collaboration.

Responsibilities

• Analyze RFPs and procurement documents to develop winning strategies.
• Lead, coordinate, write, and edit proposal submissions from kickoff to delivery.
• Collaborate with multidisciplinary teams across Quebec and Canada.
• Manage proposal schedules, milestones and deliverables.
• Engage subject matter experts to gather content and turn complex information into clear proposals.
• Customize resumes, project descriptions, and corporate content for client needs.
• Support interview preparation with presentations, messaging, and rehearsals.
• Contribute to continuous improvement of tools, templates, and processes.

Skills

Proposal coordination

Technical writing

Cross-functional leadership

French language

Education

Bachelor’s degree or equivalent

Tools

InDesign

Adobe Acrobat

CRM tools

Job description

Job Description

With us, you can. You want Purpose. Growth. Opportunity. People who get it.

The Opportunity

Unlock Potential

As a Proposal Specialist within WSP’s Strategic Opportunities and Proposals Team for the Earth & Environment business in Quebec, you will play a key role in developing clear, compelling, and client-focused proposals for strategic opportunities across Quebec and, as required, elsewhere in Canada. Working closely with technical experts, project managers, business development leaders, and senior leadership, you will help position WSP for success on complex, multidisciplinary pursuits. This opportunity is ideal for an experienced proposal professional who thrives in a fast-paced environment, brings structure and strategic thinking to proposal development, and can guide teams in producing compliant, persuasive, and high-quality submissions tailored to client requirements and opportunity-specific challenges. Through your work, you will directly contribute to securing projects that positively impact communities, advance sustainability goals, and strengthen WSP’s leadership position within the architecture, engineering, and construction industry.

Your Impact

• Analyze Requests for Proposals (RFPs), procurement documents, and business opportunities to develop winning proposal strategies aligned with client priorities.
• Lead, coordinate, write, and edit proposal submissions from kick-off through final delivery, ensuring quality, compliance, and alignment with WSP’s proposal standards.
• Support strategic opportunities across Quebec and, when required, throughout Canada by collaborating with multidisciplinary teams across multiple regions.
• Manage proposal schedules, milestones, and deliverables while fostering collaboration among technical, operational, and leadership teams.
• Engage technical subject matter experts to gather content and transform complex information into clear, compelling, client-focused proposals.
• Customize resumes, project descriptions, and corporate content to create tailored submissions that resonate with client needs and priorities.
• Support interview preparation through the development of presentations, key messaging, and rehearsal coordination.
• Contribute to continuous improvement initiatives by sharing lessons learned, supporting proposal best practices, and enhancing tools, templates, and processes.

The Skills That Set You Apart

• Minimum of 5 to 7 years of experience in a proposal coordination, proposal specialist, or proposal management role within the architecture, engineering, and construction sector or another professional services environment.
• Demonstrated experience supporting strategic opportunities and complex proposal submissions in collaboration with multidisciplinary teams.
• Bachelor’s degree or an equivalent combination of education and experience.
• Excellent written and verbal communication skills in French; professional working proficiency in English is desirable to collaborate with teams and stakeholders across Canada. Advanced English proficiency is considered an asset.
• Advanced proficiency with Microsoft Office and Adobe Creative Cloud (InDesign and Acrobat), as well as familiarity with customer relationship management (CRM) tools.
• Knowledge of emerging artificial intelligence tools such as Copilot and Claude is considered an asset.
• Knowledge of provincial and federal procurement and proposal processes is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a dynamic environment; flexibility to work occasional additional hours when required.
• Familiarity with APMP, Shipley methodology, or other recognized proposal development frameworks and best practices is considered an asset.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.

A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.

Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.

Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $80,800 – $107,000

MB & ON: $73,700 – $101,500

NB, NL, NS, PE & QC: $73,000 – $96,900

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

About Us

At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges – engineers, scientists, advisors, and technical experts who are driven by a common passion – to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here . Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here .