Coordinator, Document Controls - Canada Wide

WSP in Canada; Canada; Hybrid; CAD 58,000 - 76,000; Full time

Job summary

WSP is seeking a Document Control Coordinator to join our Canada-based engineering teams. You will manage document control across a portfolio of projects, ensuring accuracy, accessibility and timely delivery of information.

The role involves configuring environments in InEight, Aconex, SharePoint and BIM 360, and coordinating with multidisciplinary teams to maintain quality and compliance. You will support multiple projects with strong attention to detail, excellent communication, and the

Qualifications

• Between 4 to 7 years of hands-on document control experience in engineering, EPC/EPCM, construction or closely related industries.
• Proven track record managing document control for multidiscipline engineering environments with diverse client needs.
• Strong proficiency with document management systems including setting up workspaces, workflows and permissions.
• Knowledge of ISO standards and audit processes related to document control and records management.

Responsibilities

• Be accountable for document control activities across multiple concurrent engineering, EPC/EPCM and construction projects.
• Set up, configure and maintain project document control environments in InEight, Aconex, SharePoint and BIM 360.
• Maintain structured document numbering, metadata, workflows and revision control.
• Process transmittals, submissions, reviews and approvals with high accuracy and speed.
• Respond to document-related queries with guidance on standards and best practices.
• Perform quality checks on incoming and outgoing documentation for templates and naming conventions.
• Safeguard version integrity by tracking revisions and managing superseded documents.
• Pivot quickly between priorities and projects as needs evolve.

Skills

Document control

Multidisciplinary coordination

Attention to detail

Communication

Tools

InEight

Aconex

SharePoint

BIM 360

Job description

Job Description

What if you could redefine what’s possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it.

The Opportunity

Shape the World Around You – As a Document Control Coordinator on our engineering projects team, you’ll sit at the centre of how information flows across a diverse portfolio of work, from small, fast‑turnaround assignments to complex mega and major capital projects. In this contract role, you’ll leverage your document control expertise and systems knowledge to keep multidisciplinary teams aligned, our clients informed, and our projects moving forward in a fast‑paced, constantly changing environment.

We're hiring the best talent regardless of location. The successful candidate may work from any WSP office location in Canada, with hybrid work arrangements available based on business and operational needs.

Your Impact

• Be accountable for document control activities across multiple concurrent engineering, EPC/EPCM and construction projects of varying size, scope and complexity, ensuring information is accurate, current and accessible.


• Set up, configure and maintain project document control environments in platforms such as InEight, Aconex, SharePoint and BIM 360, tailoring workspaces to client and project requirements.


• Maintain structured document numbering, metadata, workflows and revision control so project teams and clients can quickly find and trust the information they need.


• Process transmittals, submissions, reviews and approvals with a high degree of accuracy and speed, supporting tight project timelines and fast‑turnaround deliverables.


• Respond to internal and external document‑related queries, providing clear guidance on document control standards, processes and best practices.


• Perform quality checks on incoming and outgoing documentation to confirm alignment with templates, naming conventions and project standards.


• Safeguard version integrity by tracking revisions, managing superseded documents and supporting document‑related audits as required.


• Pivot quickly between priorities and projects, pausing work on one assignment and transitioning seamlessly to another as project needs evolve.

The Skills That Set You Apart

• Between 4 to 7 years of hands‑on document control experience in engineering, EPC/EPCM, construction or closely related industries, supporting both smaller jobs and large, complex capital projects.


• A proven track record managing document control for multidiscipline engineering environments (for example mining, oil & gas, power, infrastructure), with an understanding of how different teams use and rely on documentation.


• Strong proficiency with document management systems such as InEight, Aconex, SharePoint and BIM 360, including setting up workspaces, workflows and permissions.


• Deep understanding of document workflows, transmittals, revision control and industry documentation standards, with the ability to tailor processes to client‑specific requirements (e.g., Shell, TC Energy, Pembina, Cenovus, Atco).


• Exceptional attention to detail, organization and accuracy, with a focus on getting the right information to the right people at the right time.


• Comfort working with minimal supervision, while maintaining proactive communication with project managers and engineering teams.


• Agility to juggle multiple priorities and switch tasks rapidly in response to shifting project demands and deadlines.


• Experience mentoring or coaching other document control professionals or project coordinators (an asset).


• The ability to communicate effectively in both English and French is considered an asset.


• Knowledge of ISO standards and audit processes, and how they relate to document control and records management, is considered an advantage.

Why Choose WSP?

We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian – we are a Top 100 Employer in Canada for 2026.


• A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.


• Limitless opportunities start here. Whether it’s across the country or around the globe, we’ll help you tailor your role to match your ambition—because your growth drives ours.


• Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

Compensation

AB, BC, NT, NU, SK & YT: $57,500 – $76,200

MB & ON: $52,500 – $72,300

NB, NL, NS, PE & QC: $52,000 – $69,000

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.

About Us

At WSP, we exist to shape communities to advance humanity.

It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers.

As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Note

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.