Proposal Specialist

Bird Construction; Edmonton; On-site; CAD 70,000 - 110,000; Full time

Job summary

Bird Construction is seeking a Proposal Specialist to support and lead the development of high-quality, strategic submissions. You will manage EOIs, RFQs, and RFPs while coordinating multidisciplinary teams to produce compliant, compelling proposals.

Reporting to the Director of Proposal Development, Industrial, you will mentor junior staff, drive continuous improvement of proposal processes, and help strengthen Bird’s pursuit capability across power, energy, and infrastructure projects.

Qualifications

• Minimum 5 years of experience in proposal development or marketing within construction or infra.
• Proven ability to coordinate EOIs, RFQs, and RFPs across multiple disciplines.
• Experience in power, energy, utilities, or infrastructure sectors.
• Excellent writing and editing skills with client-focused content.
• Strong organizational and deadline management abilities.

Responsibilities

• Lead the full proposal lifecycle for EOIs, RFQs, and RFPs.
• Coordinate cross-functional teams to develop compliant submissions.
• Refine proposals, win themes, and messaging.
• Manage schedules, deliverables, and reviews (Pink Team, Red Team).
• Ensure compliance with client criteria and procurement requirements.
• Maintain proposal content library and collateral.
• Support process improvements and lessons learned.
• Mentor junior proposal staff.

Skills

Proposal development

Multi-disciplinary coordination

Client-focused writing

MS Office

Adobe InDesign

Adobe Illustrator

SharePoint

CRM

Tools

InDesign

Illustrator

SharePoint

CRM

Microsoft Teams

Job description

Proposal Specialist Bird is seeking a Proposal Specialist to support and lead the development of high-quality, strategic submissions across our Industrial sectors. In this role, you will manage and contribute to complex EOIs, RFQs, and RFPs, supporting pursuits across power, energy, nuclear, utilities, water and wastewater, oil and gas, chemicals, mining, and infrastructure projects. Working in a fast-paced, deadline-driven environment, you will coordinate multidisciplinary teams including operations, estimating, business development, project controls, Indigenous Relations, and technical specialists to develop compliant, compelling, and client-focused proposals. Depending on the size and complexity of the pursuit, you may lead the full proposal lifecycle or provide specialized expertise in compliance, content development, and strategic messaging. Reporting to the Director of Proposal Development, Industrial, you will play a key role in strengthening Bird’s pursuit capability by supporting continuous improvement initiatives, maintaining proposal best practices, and contributing to the development of high-performing proposal teams. You will also mentor junior team members and help foster a collaborative, quality-driven proposal environment.

What You Will Be Working On

• Lead and coordinate the full proposal lifecycle for EOIs, RFQs, and RFPs, ensuring compliance with client requirements, internal standards, and submission deadlines
• Collaborate with operations, estimating, business development, and technical teams to develop strategically aligned, client-focused submissions
• Develop and refine proposal content, win themes, and messaging that clearly communicates Bird’s technical expertise, execution approach, and value proposition
• Manage proposal schedules, deliverables, and review cycles, including coordinating Pink Team, Red Team, and senior leadership reviews
• Ensure submissions are compliant, complete, and aligned with client evaluation criteria and procurement requirements
• Support major and strategic pursuits through content development, document coordination, and quality control
• Maintain and update Bird’s proposal content library, including project profiles, resumes, and technical content
• Support continuous improvement of proposal processes, templates, and tools to enhance efficiency, consistency, and competitiveness
• Facilitate lessons learned and contribute to the ongoing development of proposal best practices
• Mentor Proposal Coordinators and junior team members, supporting onboarding, training, and professional development

What We Are Looking For

• Minimum 5 years of experience in proposal development, marketing, communications, or project coordination within the construction, engineering, or infrastructure industry
• Proven experience supporting and coordinating complex proposals, including EOIs, RFQs, and RFPs for industrial and infrastructure projects
• Experience working on projects in power, energy, nuclear, utilities, water and wastewater, oil and gas, chemicals, mining, and infrastructure sectors
• Understanding of construction procurement models, including collaborative models like Progressive Design Build, ECI, IPD
• Demonstrated ability to manage multiple concurrent pursuits in a deadline-driven environment
• Excellent writing, editing, and communication skills, with the ability to develop clear, persuasive, and client-focused proposal content
• Strong organizational, interpersonal and coordination skills, with the ability to work effectively with multidisciplinary teams
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe InDesign for proposal development and production
• Experience with Adobe Creative Suite; proficiency in Adobe Illustrator for graphics and infographic development is considered an asset
• Experience with content management and collaboration tools such as SharePoint, CRM and Microsoft Teams
• Strong attention to detail, quality, and document control
• Ability to mentor and support junior proposal team members

For Those Who Seek to Redefine The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.