Proposal Coordinator - Services

Graham Group; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator for their Services division. This role is pivotal in managing proposal activities and ensuring high-quality, customer-focused submissions. With a focus on sectors like oil, gas, and renewable energy, the company fosters a safe and inclusive environment for its employees. The ideal candidate will bring strong organizational and communication skills, along with proficiency in various design and office software. This is a fantastic opportunity to contribute to impactful projects while advancing your career in a supportive setting.

Qualifications

• 2+ years of experience in proposal coordination or similar roles.
• Strong proficiency in document editing and proposal management.

Responsibilities

• Manage proposal activities and ensure high-quality submissions.
• Coordinate responsibilities and establish schedules for proposals.

Skills

Organizational Skills

Communication Skills

Writing Skills

Deadline Management

Education

Diploma or Degree in Communication

Degree in Marketing

Tools

InDesign

Illustrator

Photoshop

Premiere Pro

MS Office

SharePoint

Job description

Join to apply for the Proposal Coordinator - Services role at Graham.

Graham is an employee-owned construction solutions partner serving the buildings, industrial, infrastructure, water, and project finance sectors. With offices across North America, Graham delivers projects that enable communities to thrive, emphasizing safety, quality, and meticulous planning. With over nine decades of experience, Graham has the resources and expertise for projects of all scopes and complexities.

We seek top-tier talent for our Services division to work on projects in sectors like oil, gas, petrochemical, renewable energy, power, mining, and heavy construction. We offer a safe, diverse, and inclusive environment with ongoing learning and career development opportunities.

Reporting to the Proposal Manager, the Proposal Coordinator will support proposal responses, ensuring high-quality, customer-focused content. Responsibilities include managing proposal activities, integrating information across formats, and supporting team collaboration.

The Proposal Coordinator Will Be Responsible For

• Implementing the proposal process to ensure high-quality, compliant submissions that highlight Graham's capabilities.
• Offering solutions to moderate scope and complexity problems.
• Managing client documents and proposal response team communication.
• Understanding solicitation requirements, establishing schedules, and coordinating responsibilities.
• Updating responsibility and compliance matrices.
• Ensuring timely completion of tasks according to the proposal schedule.
• Supporting business development and marketing initiatives.
• Facilitating content review meetings.
• Editing narratives for clarity, grammar, and consistency.
• Maintaining document libraries.
• Focusing on proposal milestones and deadlines.
• Planning weekly deliverables with end goals in mind.
• Adhering to Graham's proposal management processes.

What You Need To Succeed

• A diploma or degree in communication, marketing, or related field.
• At least 2 years of experience in a similar role, construction experience is a plus.
• Ability to meet demanding deadlines.
• Proficiency in InDesign, Illustrator, Photoshop, Premiere Pro, MS Office, and SharePoint.
• Strong organizational, communication, and writing skills.

If this sounds like you, apply today. Graham is an Equal Opportunity Employer, committed to diversity and inclusion. We do not discriminate based on race, religion, gender, or other protected characteristics.