Proposal Coordinator - Government Bids (Hybrid Ottawa)

OXARO Inc.; Ottawa; Hybrid; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Benefits

Job summary

OXARO Inc. in Ottawa, hybrid role, seeks a Proposal Coordinator to support Government of Canada and professional services bids.

You will work with recruiters, candidates, and the bid team to prepare competitive submissions and ensure compliance with client requirements. You will review resumes and project descriptions, tailor content to fit evaluation criteria, and build candidate profiles, qualification summaries, and submission packages.

Qualifications

• 3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
• Ability to analyze requirements and align information to evaluation criteria.
• Excellent communication and information-gathering skills.
• Familiar with TBIPS, TSPS, ProServices, THS, SBIPS, or similar Government of Canada procurement vehicles.
• Experience enhancing, tailoring, and validating resumes for proposal submissions involving IT consultants and technology professionals.
• Exceptional writing, editing, proofreading, and document formatting skills.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Experience with AI tools such as Copilot, ChatGPT, etc. is highly valued.

Responsibilities

• Partner with recruiters, candidates, and proposal teams to develop high-quality submission packages.
• Review, enhance, and tailor resumes, project descriptions, and professional experience summaries to align with client requirements.
• Analyze Statements of Work (SOWs), evaluation criteria, and solicitation requirements to determine candidate suitability.
• Map candidate qualifications against requirements and identify gaps requiring clarification or additional information.
• Prepare candidate profiles, qualification summaries, compliance matrices, and submission documentation.
• Gather, validate, and organize supporting documentation, including certifications, education, security clearances, and project experience.
• Collaborate with candidates and internal stakeholders to collect and verify information needed for submissions.
• Leverage AI tools and emerging technologies to improve content development, quality, and operational efficiency.
• Support multiple concurrent opportunities while maintaining accuracy and meeting tight deadlines.

Skills

Proposal coordination

Government bids

Resume tailoring

Compliance matrices

Written communication

Editing & proofreading

Detail-oriented

AI tools

Job description

OXARO Inc. in Ottawa, hybrid role, seeks a Proposal Coordinator to support Government of Canada and professional services bids.

You will work with recruiters, candidates, and the bid team to prepare competitive submissions and ensure compliance with client requirements. You will review resumes and project descriptions, tailor content to fit evaluation criteria, and build candidate profiles, qualification summaries, and submission packages.