Proposal Coordinator — Drive Winning Bids in Ottawa

Commissionaires; Ottawa; On-site; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Retirement plan

Employee discounts

Social events

Job summary

Commissionaires Ottawa is seeking a highly organized Business Development Proposal Coordinator for a two-year term at our Ottawa headquarters. The role focuses on coordinating and writing compelling proposals to win new business across public and private sectors.

You will lead timelines, gather inputs, ensure compliance, and manage a centralized content library. This high-impact position requires collaboration with multiple internal teams and strong attention to detail.

Qualifications

• A diploma or degree in Business Administration, Communications, English, Professional Writing, or related field.
• Proven experience developing, coordinating, or contributing to formal proposals for public or private sector clients.
• Exceptional English writing and editing skills; French is considered an asset.
• Strong time management and organizational skills; able to manage multiple projects.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to work independently and with diverse internal teams.
• High attention to detail and accuracy in writing and formatting.
• Knowledge of procurement and proposal development in Canada.
• Eligibility to obtain and maintain Secret-level security clearance from PSPC.

Responsibilities

• Lead and coordinate proposal development from kickoff through final submission.
• Analyze solicitation documents to identify deliverables, timelines, evaluation criteria, and compliance requirements.
• Collaborate with internal contributors to gather technical, operational, and financial inputs for proposals.
• Write and edit proposal content to ensure clarity, consistency, and alignment with branding and strategy.
• Conduct final reviews to verify formatting, completeness, and compliance prior to submission.
• Maintain and improve a central repository of proposal templates, past responses, and boilerplate content.
• Track opportunities and proposal outcomes using the CRM platform, ensuring data is current and complete.
• Prepare client-facing materials such as capability statements, presentations, and supporting documents.
• Analyze bid results and integrate feedback to improve future submissions and processes.

Skills

Writing & editing

Time management

Organizational skills

Collaboration

Attention to detail

Procurement knowledge

Education

Diploma or degree in Business Administration, Communications, English, Professional Writing

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Commissionaires Ottawa is seeking a highly organized Business Development Proposal Coordinator for a two-year term at our Ottawa headquarters. The role focuses on coordinating and writing compelling proposals to win new business across public and private sectors.

You will lead timelines, gather inputs, ensure compliance, and manage a centralized content library. This high-impact position requires collaboration with multiple internal teams and strong attention to detail.