Proposal Coordinator - Buildings

Graham Contracting, Ltd.; Calgary; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

Graham Contracting, Ltd. in Calgary is seeking a Proposal Coordinator to support the Buildings Division. You will coordinate end-to-end proposal activities, ensure compliant, client-focused submissions, and manage schedules across cross-functional teams.

Reporting to the Senior Proposal Manager, you will edit narratives, track milestones, run review meetings, and maintain document control to uphold internal standards. Join Graham to help deliver high-quality bids across Canada.

Qualifications

• Post-secondary diploma or bachelor’s degree, with 2–3 years of relevant experience; construction industry experience is preferred
• Strong written and verbal communication skills, with the ability to coordinate proposal processes, manage deadlines, and collaborate across teams
• Graphic design experience. Proficient in Adobe Suite, MS Office, SharePoint, with a high level of organization and attention to detail

Responsibilities

• Coordinate proposal activities from initiation to submission, ensuring compliance with solicitation requirements and delivery of high-quality, client-focused responses (RFPs, RFIs)
• Develop and manage proposal schedules and compliance matrices, tracking deliverables, updating timelines, and ensuring all milestones and deadlines are met
• Collaborate with cross-functional teams and business unit stakeholders, assigning responsibilities, gathering inputs, and supporting the development of proposal content
• Edit and refine proposal narratives, ensuring clarity, consistency, and a unified voice across submissions by integrating written, verbal, and graphic content
• Support and facilitate proposal processes and meetings, including kick-offs and reviews, while maintaining document control, accuracy, and adherence to internal proposal standards (GMS)

Skills

Proposal coordination

Cross-functional collaboration

Deadline management

Written communication

Graphic design

Education

Post-secondary diploma or bachelor’s degree

Tools

Adobe Suite

MS Office

SharePoint

Job description

At Graham, one of North America’s largest general contractors, we don’t just construct buildings, we create spaces that shape lives and strengthen communities. As part of our Buildings division, you will contribute to meaningful projects across the region, from hospitals and schools to entertainment venues and multi-family residences.

Here, your work has purpose. Your safety and growth are supported. And your impact is lasting.

Your Impact Starts Here

Graham is actively recruiting a Proposal Coordinator to support the Buildings Division. Reporting to the Senior Proposal Manager, this role is responsible for coordinating end-to-end proposal activities and ensuring the delivery of high-quality, compliant, and client-focused submissions (e.g., RFPs, RFIs). The incumbent supports the proposal process by planning and managing schedules, coordinating inputs across cross-functional teams, and developing clear, cohesive narratives by integrating written, verbal, and graphic content. This role also oversees internal deliverables, facilitates proposal meetings and reviews, ensures accuracy and consistency of submissions, and contributes to team planning and continuous improvement initiatives.

Your Role in Building What Matters – From Office to Site

• Coordinate proposal activities from initiation to submission, ensuring compliance with solicitation requirements and delivery of high-quality, client-focused responses (RFPs, RFIs)
• Develop and manage proposal schedules and compliance matrices, tracking deliverables, updating timelines, and ensuring all milestones and deadlines are met
• Collaborate with cross-functional teams and business unit stakeholders, assigning responsibilities, gathering inputs, and supporting the development of proposal content
• Edit and refine proposal narratives, ensuring clarity, consistency, and a unified voice across submissions by integrating written, verbal, and graphic content
• Support and facilitate proposal processes and meetings, including kick-offs and reviews, while maintaining document control, accuracy, and adherence to internal proposal standards (GMS)

The Right Tools for the Job

• Education & Experience:Post-secondary diploma or bachelor’s degree, with 2–3 years of relevant experience; construction industry experience is preferred
• Skills & Competencies:Strong written and verbal communication skills, with the ability to coordinate proposal processes, manage deadlines, and collaborate across teams in a fast-paced environment
• Technical Proficiency:Graphic design experience.Proficient in Adobe Suite, MS Office, SharePoint, with a high level of organization and attention to detail

At Graham, we’re building more than structures, we’re building futures. Join a team that delivers excellence from the ground up and makes a lasting impact across Canada.

We’re proud to be an Equal Opportunity Employer and are committed to an inclusive, accessible workplace.

Accommodations are available throughout the hiring process when requested.

Please contact [e-mail] for accommodation requests.

Unsolicited resumes or candidate profiles will not be accepted and will become the property of Jardeg/Graham.

As Graham’s trusted recruitment partner, Jardeg supports the hiring of skilled professionals across Buildings, Industrial, Infrastructure, Water, Development, and Services projects nationwide.

Information at a Glance

Why Graham?

As proud employee-owners, we believe in sharing our success.Your contributions don't just matter – they create our success.

We offer opportunities to work on diverse projects across Canadaand the U.S. across our Buildings, Infrastructure, Industrial, Waterand Services divisions.

• Enjoy competitive benefits, career mobility, and a culture builton commitment, integrity, and reliability.