Proposal Coordinator / Administrative Assistant

altusgroup; Toronto; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Bonus plans

Total rewards package

Flexible work model

Altus Intelligence Academy

Job summary

Altus Group is seeking a Proposal Coordinator and Administrative Assistant to support business development for the Development Advisory group. You will assist with proposals, research, analysis, development, tracking, and writing for clients.

The role is based in our Toronto office, with a national mandate coordinating across Altus Group offices. This position offers a hybrid work model and opportunities for professional growth.

Qualifications

• University degree in Marketing, Communications, Business, Journalism, or a related field.
• 0-3 years of relevant experience; familiarity with professional services, construction, or real estate is an asset.
• Excellent organizational, time management, and multitasking abilities.
• Strong interpersonal and client service skills to build relationships across all levels.
• Strong writing, editing, and proofreading skills; ability to develop proposals, correspondence, and presentations.

Responsibilities

• Liaise with management, technical, proposal and marketing staff to deliver proposals and ensure deadlines.
• Search bid sites for opportunities (EOI, RFP, RFQ) and distribute to staff for review.
• Manage and update leads in Salesforce; track progress from entry to proposals and project execution.
• Generate reports for technical teams to support follow-up on proposals.
• Coordinate travel, internal communications, and planning of client and internal events.

Skills

Organizational skills

Time management

Multitasking

Interpersonal skills

Proposal writing

Bilingual English/French

Education

University degree in Marketing, Communications, Business, Journalism

Tools

Microsoft Office

Adobe Creative Suite

Salesforce

Job description

Compensation Range: $50,000 to $75,000.

Compensation Disclaimer: The salary range listed reflects the base pay for this role at Altus Group and is provided where required by local regulations. Actual offers may differ based on experience, market conditions, and other relevant factors. The range does not include additional compensation such as bonuses, equity, benefits, or other incentives.

Job Summary

As a Proposal Coordinator and Administrative Assistant, you will assist with the business development and growth of Altus Group's Development Advisory group. Specifically, the role will focus on proposals and administrative tasks including research, analysis, development, tracking, and writing proposals for prospective and existing clients.

This role will be based in our Toronto office; however, it is a national mandate where services will be coordinated with other practitioners situated in offices across the Altus Group network.

Key Responsibilities

• Liaise with management, technical, proposal and marketing staff to deliver proposals to each project's unique requirements and timelines. Ensure proposals are delivered by the prescribed methods (online, hand delivered, etc.) by deadlines.


• Search relevant bid sites for potential opportunities as lead consultants and sub consultants, i.e.: Merx, Biddingo, PWGSC/Federal Buy & Sell, and other federal, provincial and municipal websites deemed suitable to identify and refer Expression of Interest (EOI), Request for Proposal (RFP) and Request for Quotation (RFQ) and distribute to appropriate technical staff for review.


• Manage and update leads in Salesforce, tracking progress from initial entry through to proposals and project execution.


• Generate reports for technical teams to support follow-up on pending or on-hold proposals.


• Collaborate with cross-functional teams (e.g., IT, HR) to gather information for standardized proposal responses.


• Partner with technical staff to develop project descriptions and resumes for marketing and business development purposes.


• Conduct research to create new content and maintain or update existing materials.


• Prepare client presentations and supporting materials for senior leadership.


• Support financial processes, including coordinating monthly invoices, accounts receivable, and expense reporting.


• Coordinate travel arrangements, internal communications across offices/business units, and assist with planning client and internal events.

Key Qualifications

• University degree in Marketing, Communications, Business, Journalism, or a related field.


• 0-3 years of relevant experience; familiarity with professional services, construction, or real estate is an asset.


• Excellent organizational, time management, and multitasking abilities, with a proven capacity to work under pressure and adapt to changing priorities.


• Strong interpersonal and client service skills, with the ability to build relationships across all levels of the organization.


• Solid research, analytical, and detail-oriented capabilities to support high-quality deliverables. Proficiency in Microsoft Office; experience with Adobe Creative Suite and Salesforce is an asset, with the ability to learn new tools and produce visually compelling, on-brand materials.


• Strong writing, editing, and proofreading skills with the ability to develop proposals, correspondence, and presentations.


• Bilingual in English and French is an asset.

#LI-Hybrid

Unlock your Altus Experience!

If you're looking to advance your career in in an industry that is transitioning for greatness, there's no better place than Altus Group.

Our high trust, high performance culture prioritizes progressive programs that empower you to deliver your greatest performance while promoting collective success where everyone is recognized and connected.

We offer boundless opportunities in a rapidly growing global business: mentorship from the best and brightest in CRE, access to our Altus Intelligence Academy, and the chance to work with the best data sets, tools and technology in the industry.

What Altus Group offers:

• Rewarding performance: competitive compensation, incentive and bonus plans, and a total rewards package prioritizing mental, physical, and financial well-being.


• Growth and development: we invest in your professional learning. Our Altus Intelligence Academy offers over 150,000 hours of learning content.


• Flexible work model: our Activity-Based Work model provides flexibility to align your work location to the needs of the work - use the office for collaboration and remote work for focused tasks.

Inclusivity & Accessibility

Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We're seeking candidates with diverse experiences and provide accessible candidate experiences throu