Proposal Coordinator

GIRO Inc; Montreal (administrative region); Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible working hours

Remote work option

Employee assistance program

Job summary

GIRO Inc., a Quebec-based software company serving public transport and postal operations, is seeking a Proposal Coordinator in Montreal. You will collaborate with proposal managers to craft responses to RFPs, RFIs and RFQs, and ensure documents are accurate, compliant and well-presented.

You will translate documents as needed, prepare corporate sections, manage templates, and keep the proposal intranet up to date.

Qualifications

• College diploma or degree in a relevant field.
• 3–5 years of related proposal or sales support experience.
• Strong planning, organizational and attention-to-detail skills.
• Excellent writing in French and English.
• Autonomy and initiative with proactive problem solving.
• Familiarity with proposal tools (Responsive.io or Loopio) is a plus.

Responsibilities

• Review and suggest improvements to sales documents (proposals, letters, presentations).
• Assemble and format documents for proposals and tenders.
• Maintain and organize the proposal team’s intranet (Dynamics 365, SharePoint).
• Translate proposal documents as needed and tailor responses.
• Prepare corporate and administrative sections of proposals.
• Support RFIs/RFPs under guidance from proposal managers.

Skills

Bilingual writing

Project coordination

Attention to detail

Multitasking

Education

College diploma or degree in a relevant field

Tools

Microsoft Office

Responsive.io

Loopio

Job description

## Proposal CoordinatorApplylocations: Montreal, Rosemonttime type: Full timeposted on: Posted Todayjob requisition id: R-100000267# GIRO IS YOUR WAY FORWARDAt GIRO, our mission is clear: Improving quality of life around the world through software and services that increase the efficiency of public transport and postal delivery. Joining us means contributing to projects and initiatives that makes a real difference to millions of people. Every line of code, every idea, every action, advances our impact around the world. Join us and let’s lead the way forward, together. Why choose GIRO? • Join a Quebec software company that is an international leader• Advance your career in a collaborative work environment where expertise and commitment are the driving force behind every project• Stability based on long-lasting client relationships and our long-term vision AN ENVIRONMENT FOR GROWTHHere, we focus on an inclusive and positive environment. We offer a range of benefits, including • Flexible working hours, including remote work for a balanced life.• Team activities and annual traditions that we take pride in• Everyday support: Employee assistance program, telemedicine and mental health support.• Training and professional development opportunities to grow, learn and discover your way forward.### Our specialty is optimization—and we’re proud of our expertise! We harness collective intelligence to make a real impact on people’s lives by improving the efficiency of urban mobility. Our innovative software solutions and expert services in public transportation and postal operations are recognized worldwide.### **Role description:**As a Proposal Coordinator, you will work closely with proposal managers to prepare responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Requests for Qualifications (RFQs).**Key Responsibilities****Administrative Support*** Review and suggest improvements to sales documents (proposals, letters, presentations, etc.)* Assemble and format documents for proposals and tenders* Maintain the proposal team’s intranet (Dynamics O365 and SharePoint)* Organize and update electronic and paper filing systems for sales documentation and templates**Proposal Coordination*** Download and translate proposal documents as needed using translation tools* Assist in drafting responses tailored to each market (summary, language, requirements)* Prepare corporate and administrative sections of proposals* Conduct detailed research to support proposal content* Manage certain RFI and RFQ responses with guidance from proposal managers* Prepare proposals for existing clients using pre-defined templates* Occasionally draft maintenance renewal letters### **Qualifications*** College or university degree in a relevant field* 3–5 years of related experience* Strong planning, organizational, and attention-to-detail skills* Ability to manage multiple tasks under tight deadlines* Customer-focused mindset (internal and external)* Excellent writing skills in French and English (regular English writing required)* High level of autonomy and initiative* Proficiency in Microsoft Office* Familiarity with proposal tools such as Responsive.io or Loopio (asset)* Fluency in French and English; additional languages are an asset## **READY TO HELP SHAPE THE FUTURE WITH US?**Apply today and connect with our Talent Acquisition team. We look forward to meeting you!*In accordance with the standards and regulatory requirements to which GIRO adheres, all positions—whether permanent, fixed-term, or internship—are subject to a criminal background check. Positions that involve access to financial data are also subject to a credit check. All verifications are conducted in accordance with GIRO’s established procedures.****Employment Conditions****Candidates must be legally authorized to work in the selected country at the time an offer of employment is made. It is the sole responsibility of candidates to obtain any required work permits, visas, or other authorizations prior to their start date.*