Proposal Coordinator

Binnie; Burnaby; Hybrid; CAD 59,000 - 93,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to support its business development efforts. This role involves coordinating proposals, collaborating with experts, and ensuring high-quality submissions. The ideal candidate is a detail-oriented writer with a knack for translating technical jargon into accessible language. With a hybrid working arrangement and a focus on professional growth, this position offers a unique opportunity to contribute to impactful projects in the civil engineering sector. Join a team where your skills will help shape the infrastructure of tomorrow and make a difference in the community.

Benefits

Educational Allowance

Binnie Bonus Program

Extended Health and Dental Plan

Health Care Spending Account

Wellness Spending Account

Mentoring Programs

Young Professionals Group

Book Club

Movember Participation

Binnie Banters Speech Club

Qualifications

• 2-6 years of experience in proposal writing or grant preparation.
• Strong business writing skills and attention to detail.
• Ability to manage multiple deadlines effectively.

Responsibilities

• Coordinate proposals from initiation to submission.
• Develop and monitor proposal schedules and deadlines.
• Review and edit proposals for compliance and quality.

Skills

Technical Writing

Proposal Coordination

Editing and Proofreading

Research Skills

Document Formatting

Collaboration

Education

Diploma in English

Degree in Communications

Degree in Marketing

Tools

Microsoft Office Suite

Adobe Creative Suite

Microsoft Project

Job description

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Talent Acquisition | Helping Candidates and Hiring Managers to Achieve Great Things | Binnie

You are a creative and adaptable writer, no stranger to technical jargon, with excellent attention to detail and the perfection of a forensic detective. You are resourceful and have a knack of finding solutions by using all tools at your disposal. You believe in efficiency and work best under deadlines. You use checklists, sticky notes, and calendars on a daily basis and get a tiny thrill out of dotting your i’s and crossing your t’s.

You are a content curator; you read and sort through information with ease. You have the skills to translate the systematic syntax of science into words anyone can understand. You enjoy helping others and are driven to get the job done. You are a hands-on worker, able to work collaboratively or on your own. You are curious, attentive, and eager to learn from colleagues at every level.

Binnie has an exciting opportunity for a Proposal Coordinator to join our modern 41,000 square foot corporate Head Office of 260 staff near scenic Deer Lake in Burnaby. This is a full-time position also offers a hybrid working arrangement. As part of our Proposal Team, you will support our business development efforts by producing high quality proposals. You will work closely with our subject matter experts—Project Managers, Engineers, Surveyors, and Landscape Architects—to write about our services and skills in a compelling way. During slower periods you may be tasked with other duties such as editing reports or other tasks that support the Proposal Team. This position can be tailored for an Intermediate or Senior-level professional, with responsibilities and compensation aligned to your experience and capabilities.

Your Role

Coordinating proposals from beginning to end, including:

• Participating in/facilitating kick-off meetings to discuss proposal strategy, content development, and internal deadlines
• Developing and monitoring proposal schedules and deadlines
• Assembling and customizing project team resumes, project highlight sheets, and boilerplate to suit RFPs
• Researching and writing non-technical proposal sections such as cover letters and Executive Summaries
• Reviewing/editing/proofreading entire proposal, including technical content written by others
• Reviewing the RFP and ensuring the proposal response is compliant

What You Bring

• A minimum 2 – 6 + years of experience in preparing proposals or writing grants
• Completed Diploma or Degree in English/Communications/Marketing/Business Administration or other writing focused preferred
• Strong business/technical writing skills; ability to proofread technical writing from others and edit for grammar, spelling, clarity, and overall writing quality
• Strong grasp of formatting and document layout (organizing page layout and applying consistent document styles such as font, headings, etc.). Experience with Adobe Creative Suite is considered an asset
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Basic skills in Microsoft Project
• Exceptional ability to manage multiple competing demands and consistently meet deadlines
• Flexible and adaptable personality
• Experience in the consulting industry is considered an asset
• Ability to collaborate and communicate effectively and professionally, verbally and in writing, to all staff levels

About Binnie

We are the people behind the infrastructure you use every day. We’re small enough to know each other’s names, and big enough to be where we’re needed. As an employee-owned firm and one of Canada’s Top 100 Employers, we take pride in our work and are respected as one of the top engineering firms in British Columbia. We support some of the most important infrastructure in the province and beyond.

We’re looking for professionals who want to build careers and communities that last. We can’t do it without you.

The Perks

People come first. We support you with the education, mentoring, and growth opportunities you need to build an interesting career. As an employee-owned firm, we offer educational allowance, Binnie bonus program, and competitive employer-paid extended health and dental plan — including access to a Health Care Spending Account and a Wellness Spending Account. Whether it’s through our Young Professionals group, mentoring programs, Binnie Banters speech club, Movember, or book club, everyone can get involved in their own way.

Interested in this job?

Let us know why you want to work at Binnie, and why you would be a fit as our next Proposal Coordinator. Submit your application at the above link

Binnie embraces diversity and is committed to creating an inclusive environment for everyone.

We are an equal opportunity employer and welcome any and all qualified applicants.

If you require accommodation at any time throughout the recruitment process, please contact our Human Resources team. Thank you for your interest in Binnie. We look forward to reviewing your application. Salary is commensurate with experience; the salary range for this position is $59,945 - $92,100 annually. The final salary for this role may vary based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. Please note that the salary range provided in this job posting may be subject to change for business purposes.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Civil Engineering

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