Proposal Coordinator

Smart Savvy; British Columbia; Hybrid; CAD 60,000 - 85,000; Full time

Job summary

A leading design firm is seeking a Proposal Coordinator who excels in technical writing and business development within the architecture industry. You will create project proposals, manage CRM needs, conduct market research, and collaborate with internal teams. Ideal candidates hold a Bachelor's degree in Marketing or Business and have experience in the architecture field, along with strong communication skills. This hybrid role offers competitive compensation and benefits.

Benefits

Extended benefits

3 weeks paid vacation

Qualifications

• Bachelor's degree in marketing, business, or related field.
• Experience in technical writing and sales within architecture.
• Strong written and verbal communication skills.

Responsibilities

• Create project proposals and RFQ/RFP packages.
• Assist teams in proposal materials development.
• Manage bidding software and market research projects.

Skills

Technical Writing

Business Development

Sales

Communication

Market Research

Adobe Suite

Relationship Building

Digital Marketing

Education

Bachelor’s Degree in Marketing or Business

Tools

Adobe Photoshop

Adobe InDesign

Job description

Are you a strong technical writer who creates outstanding project proposals, RFQ/RFP packages, and more?

Smart, Savvy + Associates is pleased to partner with their client – an award-winning design firm specializing in building beautiful structures – in their search for a Proposal Coordinator. The right person for the role has experience in technical writing, business development, or sales within the architecture industry.

As the Proposal Coordinator, you will...

• Create and organize new project proposals, qualifications packages (RFQ/RFP), presentations and write-ups for engineering and construction services.
• Assist various internal teams in developing materials for proposals and managing CRM needs.
• Manage bidding and lead generation software including researching new opportunities and summarizing progress with measurable outcomes.
• Run market research projects, track industry data, and explore new opportunities. 
• Coordinate and track materials related to proposals, along with other administrative tasks as needed.

You have...

• A bachelor’s degree in marketing, business or a related field.
• Experience in technical writing, business development, or sales within the architecture industry.
• An ability to adapt and think through strategies based on project requirements.
• Strong written and verbal communication skills, and a high level of attention to detail.
• Strong skills in Adobe Suite, particularly Photoshop and InDesign, and AI tools.
• The ability to develop strong working relationships within and outside of an organization.
• The desire to take ownership of tasks, meet goals, and exceed expectations.
• Experience in digital, email, and social media marketing is preferred.

Additional details
️ $60,000 - $85,000, plus extended benefits and 3 weeks of paid vacation.
Hybrid, ( Must be able to work three days a week from the Fraser Valley, or Vancouver, BC office.)

Interested in applying for this position? Polish up your resume and fill out an application on Smart Savvy's job board today!

About Smart, Savvy + Associates

Smart, Savvy + Associates is a specialized recruitment firm based in Vancouver, BC, serving clients across Western Canada. Leveraging deep industry experience in marketing, communications, development and fundraising, our recruitment team helps companies in BC and Alberta find best-in-class talent at all levels, from coordinator to C-suite.

At Smart, Savvy + Associates, we believe diverse teams drive stronger results.

We’re committed to equitable, inclusive recruitment practices – both in how we work and in how we support our clients. We actively seek out talent from all backgrounds and encourage candidates from underrepresented groups to apply.

If you require accommodation at any stage of the hiring process, we’re here to help – just let us know.

Together with our clients, we aim to build workplaces where everyone can thrive.

Are you able to work at our client's office in the Fraser Valley, at least 3 days per week?*

Are you legally able to work in Canada? (ex. Canadian Citizen, Permanent Resident and/or Work Visa/Permit) ** Yes No Not Yet - Paperwork in Progress