Proposal Coordinator

Poutrix; Vancouver; On-site; CAD 55,000 - 60,000; Full time

Job summary

A leading company in sustainability seeks a Proposal Coordinator to support its marketing and proposals team. The role involves managing proposal requests, coordinating with diverse team members, and maintaining project deadlines while ensuring high-quality outputs. Candidates with experience in the AEC industry and relevant educational background are encouraged to apply.

Qualifications

• Two years in the AEC Industry (preferred).
• Ability to respond to key requirements in RFPs.
• Proficient with proposal writing and collaboration.

Responsibilities

• Review and analyze proposal requests and help prepare responses.
• Coordinate team members and implement deadlines for proposals.
• Ensure proposals meet editorial and brand standards.

Skills

Writing

Editing

Proofreading

Project Management

Communication

Education

Post-Secondary Degree in English, Marketing, Communications

Tools

Microsoft Office

Adobe Creative Suite

Job description

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

The Proposal Coordinator will be a key player in a small, dynamic marketing and graphics team. As a Proposal Coordinator, you will be an integral part of diverse project teams and will work with different departments and specializations within the firm. Working with senior leadership, you will assist with determining projects to pursue and put together proposal responses that align with Arcadis’ strategic plan. The successful candidate will be a proactive, collaborative team player with great attention to detail and the ability to follow and improve processes.

The Proposal Coordinator will be responsible for reviewing and analyzing in-bound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses, coordinating with the proposal leads, professional technical staff and marketing / graphics team to prepare proposals which includes collecting and analyzing business-related information, writing, editing and producing proposal documents. They will act as the primary point of contact during the proposal process, creating a submission schedule for the proposal team in regard to communications and reminders on internal proposal deliverables and deadlines.

The Proposal Coordinator will contribute to the generation, collection, dissemination and storage of proposal-related information, and coordinate team members and implementing internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc. to meet the proposal due date.

Other responsibilities will include :

• Assisting with final close-out processes and file management.
• Maintaining and updating CRM and content library with high-quality content.
• Assisting with non-technical writing for proposal efforts and providing editorial oversight, including copy writing and editing.
• Ensuring proposals adhere to the company’s editorial and brand standards and reflect a high level of professionalism and quality.

Key Attributes :

The Proposal Coordinator will have excellent writing, editing and proofreading skills (technical / proposal writing would be an asset). They will have the ability to read an RFP and respond to key requirements (would be an asset), and to collaborate with diverse professionals and varying technical disciplines. They will be accountable and able to take ownership over work, with strong organization skills and great attention to detail.

They will be able to provide clear communication (written and verbal) with all levels of the business and have demonstrated strong project and time management skills, as well as being :

• Able to handle stressful situations with professionalism and composure.
• A quick learner with the desire to continually learn and grow.
• Proficient in Microsoft Office.
• Experienced with Adobe Creative Suite (would be an asset).
• Prepared to work outside of normal business hours to meet delivery schedules.
• Able to work efficiently.

Qualifications and Experience :

The successful candidate will have two years in the AEC Industry (preferred), and a post-Secondary Degree in English, Marketing, Communications, or other relevant discipline (an asset).

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

The salary range for this position is $55,000-60,000. The base salary represents Arcadis’ hiring range for this position. Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualification for the role.

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