AR & AP Administrator (Nanaimo, BC)

Norland; Nanaimo; On-site; CAD 51,800 - 64,800; Full time

Benefits offered by this job

Competitive base salary

Extended health and dental plans

RRSP matching

Paid time off

Job summary

Norland is hiring an AR & AP Administrator for a permanent, full-time role in Nanaimo, BC. You will oversee accounts receivable and payable, generate invoices, reconcile statements, and support project teams to ensure timely payments and accurate data.

Ideal candidates have 1–3 years AR/AP experience in construction, strong MS Office and attention to detail, and familiarity with an ERP system (Infor LN). The position offers a competitive salary, extended health and dental plans, RRSP matching,

Qualifications

• Degree or diploma in Business or Accounting preferred.
• 1–3 years AR/AP experience in a construction environment preferred.
• Strong MS Office skills (Excel & Outlook).
• Experience with an ERP system (Infor LN).
• Ability to work independently and as part of a team.

Responsibilities

• Accounts receivable: collect tickets, generate invoices, verify invoicing data with Project Managers, follow up on payments and documentation, process credit card payments, set up customer accounts.
• Accounts payable: data entry, match PO to invoices, liaise with PMs on variances, prepare/intercompany and customer statements, assist with customer applications and payments.
• Support month-end activities and general administrative duties as required by the Business Unit Controller.

Skills

AR/AP experience

MS Office

Communication

Attention to detail

Time management

Teamwork

Education

Degree or diploma in Business or Accounting

Tools

Infor LN ERP

Job description

Passionate about your career and ready for new challenges? Join Norland as an AR & AP Administrator in Nanaimo, BC and grow with us!

Norland Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to deliver complex, multi-faceted public and private sector projects within a single contract. Our businesses have delivered work Built to Last for over 80 years!

Copcan Civil, part of Norland Limited, is a leader in civil contracting, construction management, environmental contracting, forestry, demolition, and aggregate sales across British Columbia. Our expertise spans a wide range of services, ensuring we can meet the diverse needs of our clients.

Reporting to the Business Unit Controller, you will be responsible for various administration and organization tasks related to the successful and efficient operation of accounts receivable and accounts payable within the team.

Duties & Responsibilities

Accounts Receivable

• Collect rock quarry weigh scale tickets and generate invoices
• Produce time and material invoices
• Communicate with Project Managers to verify invoicing information such as job, equipment, materials, hours of work, etc.
• Communicate with customers, follow up on payment approval status, or other required documentation and perform collection activities
• Processing credit card payments
• Set up customer accounts and access to quarry

Accounts Payable

• Data entry of accounts payable invoices
• Matching purchase order to invoices and liaise with Project Managers on variances
• Prepare and submit Intercompany and customer statements as needed
• Assist with customer application process and credit card payments

Other Responsibilities

• Assist with month-end activities
• Perform administrative duties such as answering phones, filing and record management, photocopying, mailings, or letter
• Other administrative duties as assigned by the Business Unit Controller

Qualifications & Skills

• Degree or diploma in Business or Accounting is preferred
• 1 to 3 years’ AR/AP experience in a construction environment is preferred
• Strong MS Office Software skills (primarily Excel and Outlook)
• Experience working with an ERP system (Infor LN)
• Ability to work independently and as a team player
• Excellent communication skills
• Attention to detail and accuracy in data entry
• Excellent time management, prioritization, multitasking and organizational skills

Compensation

The role is a permanent, full-time position with a typical starting salary range of $51,800 to $64,800 per annum. Variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, and prevailing market conditions for the specific role. Norland offers a comprehensive total rewards package that includes a competitive base salary, extended health and dental plans with premiums full paid by the company, as well as paid time off and RRSP matching. We are committed to your professional development with ample opportunities for growth, skill enhancement, and career advancement.

Here’s why you will want to be part of our team:

Enjoy a competitive total rewards package that includes not only a base salary but also comprehensive benefits, and other perks.

Be part of a supportive and collaborative team culture where ideas are valued, and teamwork is encouraged, fostering an environment of mutual respect and shared success.

We are a values-driven organization. Our values define how we work together, and how we partner with our clients. We invite you to learn more about our values here.

We are All Leaders

We Do What We Say

We are Open and Transparent

We Win Together

Safety is at the heart of everything that we do, and we promote a culture that ensures everyone has the mindset and the tools to work safely. All Norland positions include a commitment to comply withNorland’s Health, Safety & Environmental (HSE) program responsibilities and applicable legislation.

About Us

Norland Limited consists of specialized businesses working together as one team towards common goals. Our businesses have delivered work Built to Last for over 80 years! We are a trusted leader in integrated construction — connecting and enriching communities through our innovative approach. Our mission is to build lasting partnerships through unparalleled execution and leveraging our self-perform expertise. We offer a dynamic and supportive environment where your skills will thrive, and your contributions will make a real difference in our community-focused projects.

Ready to make a difference? Join us as we shape the future of construction with integrity, excellence, and a commitment to making a meaningful impact! You can visit our website to learn more about us.

We are committed to fostering an inclusive workplace that values diversity and promotes equity. We encourage applications from all qualified individuals, including those from underrepresented groups.

Thank you for your interest in joining our team. Due to the high volume of applications received, only shortlisted candidates will be contacted.