Property Tax Operations Specialist

SmartCentres; Vaughan; On-site; CAD 50,000 - 65,000; Full time

Job summary

SmartCentres in Vaughan is seeking a Property Tax Coordinator to support the Property Tax team in managing assessment and tax administration. The role reports to the Senior Property Tax Manager and requires 1–3 years in property assessment/tax with MS Office proficiency.

The candidate will review tax bills, track due dates, prepare assessment-related documents, and maintain databases. A collaborative, organized, and proactive approach is essential for success in this busy environment.

Qualifications

• 1–3 years of experience in Property Assessment and Tax as applied to real estate development, property and asset management.
• Basic knowledge of property assessment and tax legislation.
• Capacity to work under pressure and meet tight deadlines.
• Experienced using Microsoft Office (Word and Excel).
• Self-motivated and challenge oriented; able to manage changing priorities.
• Exposure to accounting preferred.

Responsibilities

• Review and process property tax bills for payment and accuracy in a timely manner.
• Resolve issues with municipal tax & finance departments and collect additional information on charges.
• Track tax bill due dates to ensure no missing bills.
• Follow up with Accounts Payable to ensure tax payment cheques are received on time.
• Prepare and maintain property tax databases and assessment records.
• Notify associates when assessment notices are received and review for accuracy.
• Request assessment information from provinces and update databases accordingly.
• Prepare and track assessment appeal applications and related fees.
• Upload appeal documents to SharePoint and manage related correspondence.
• Provide weekly calendars of due dates and assist with special projects.

Skills

Property tax experience

Microsoft Office (Word & Excel)

Communication skills

Time management

Team player

Problem solving / process improvement

Education

Certified Municipal Revenue Professional (preferred)

University Degree or College Diploma required

Public Administration Diploma (preferred)

Tools

Yardi

SharePoint

Job description

SmartCentres in Vaughan is seeking a Property Tax Coordinator to support the Property Tax team in managing assessment and tax administration. The role reports to the Senior Property Tax Manager and requires 1–3 years in property assessment/tax with MS Office proficiency.

The candidate will review tax bills, track due dates, prepare assessment-related documents, and maintain databases. A collaborative, organized, and proactive approach is essential for success in this busy environment.