Property Tax & Finance Coordinator

Human Resources; Middlesex Centre; Sur place; CAD 71 000 - 85 000; Plein temps

Avantages offerts par ce poste

OMERS pension plan

Health and dental benefits with health

Employee and family assistance program

Professional development

Résumé du poste

Municipality of Middlesex Centre is seeking a Property Tax & Finance Coordinator to oversee tax billing, collection, and accounts receivable while delivering exceptional service to residents and businesses.

You will manage tax statements, certificates, and related inquiries, collaborating with MPAC and legal partners as needed, and support financial reporting and year-end activities.

Qualifications

• College diploma in Business with accounting coursework.
• OMTRA Municipal Tax Administration Certificate considered an asset.
• 4-5 years of progressive experience in property taxation/AR/accounting.

Responsabilités

• Administers property tax billing and collection functions.
• Maintains AR processing, invoicing, and revenue accounts.
• Responds to inquiries from lawyers, agents, taxpayers.
• Provides monthly reconciliations and supports department goals.

Connaissances

Municipal tax

Accounts receivable

Customer service

Microsoft Office

Communication skills

Multitasking

Formation

College diploma in Business

OMTRA Tax Certificate asset

Outils

Microsoft Excel

General ledger systems

Description du poste

Municipality of Middlesex Centre

Employment Opportunity

Property Tax & Finance Coordinator

Permanent, Full-Time Position, Non-Union Department: Corporate Services

Grow your Future at Middlesex Centre

The Municipality of Middlesex Centre is a thriving, progressive, and welcoming community. Located just west of the City of London, Middlesex Centre's rural charm and vibrant small towns make it a great place to live, work, and play.

What makes us special? Our team!

We are supportive, inclusive, and collaborative workplace. We take pride in delivering the highest standard of municipal services to our community. We embrace our values of respect, cooperation, innovation, and integrity.

If you are a team player who is passionate about your work and are always looking for ways to improve and grow, then we want to hear from you.

We can offer you:

• Competitive compensation
• Participation in OMERS, one of the best defined-benefit pension plans in Canada
• Comprehensive health and dental benefits with a health care spending account
• An employee and family assistance program
• A culture that supports ongoing training and professional development.

Position Summary

As a member of the Corporate Services team, the Property Tax & Finance Coordinator administers all aspects of property tax collection and accounts receivable processing and provides excellent customer service to internal and external customers.

Responsibilities

Property Taxes

• Responsible for the administration, coordination, accuracy, compliance, and continuous improvement of the Municipality's property tax billing and collection functions. This includes issuing tax billings, ensuring compliance with all legislative requirements, inputting municipal tax rates for the annual levy, reconciling and balancing the assessment roll, and monitoring overdue accounts. Prepares and issues tax statements and collection notices for outstanding balances.
• Issues tax certificates and provides lawyers with additional information as required.
• Processes and maintains property tax information within the systems ensuring records are accurate and up to date. This includes updating tax rates, name and address changes, mortgage information, banking information, ownership changes, and property splits and coordinates changes with all other customer accounts.
• Acts as a point-of-contact and resource on tax matters for the public and municipal staff. Responds to inquiries from lawyers, real estate agents, mortgage companies, accountants, and the individual ratepayers on the status of taxes and related matters. Provides a high standard of customer service at all times.
• Responsible for investigating assessments on municipal properties and working with MPAC on requests for reconsiderations and appeals.
• Where appeals are successful, calculates refund or cancels taxes, adjusting tax roll and tax bills accordingly.

Revenue and Accounts Receivable Administration

• Provides support to municipal departments with accounts receivable and general billing functions, including the preparation, processing, and collection of invoices.
• Analyzes and reconciles various general ledger and sub-ledger accounts, prepares appropriate journal entries and year-end audit working papers.
• Keeps the drainage maintenance and construction sub-ledger, completes drainage invoices, and assists in applying for grants.
• Assists in the review of all outstanding revenue accounts with department leaders and takes necessary steps to either collect or write-off accounts.

Other Responsibilities

• Prepares monthly bank reconciliations and follows-up with discrepancies in a timely manner.
• Provides assistance to other finance and administrative positions as required.
• Contributes to departmental goals and objectives and recommends new or improved ways to perform property taxation and revenue functions.
• Undertakes special projects and performs other duties as assigned, in accordance with corporate objectives.

Qualifications & Experience

Education

• College diploma in Business, with course study in accounting.
• Completed Municipal Tax Administration Certificate Program of the Ontario Municipal Tax and Revenue Association (OMTRA) considered an asset.

Experience

• 4-5 years of progressive experience of working with computer systems and operations related to the property taxation, accounts receivable and accounting functions preferably in a municipal or banking environment.

Skills & Abilities

• Working knowledge of municipal financial legislation and regulations, including the Municipal Act, Assessment Act, professional accounting principles and practices, and the Public Sector Accounting Board (PSAB) standards.
• Able to work independently within prescribed procedures and protocols.
• Demonstrated ability to use computer systems, financial/taxation software and processes to perform duties (e.g. accounting software, Microsoft Office).
• Excellent oral communication and customer service skills with demonstrated interpersonal, problem-solving and conflict-resolution skills.
• An aptitude for managing multiple priorities and the ability to communicate with competing audiences.

Other Requirements

• Valid Ontario class G driver’s license in good standing.
• Criminal Records Check.

Hours & Conditions of Work

Normal work hours are 37.5 per week, Monday to Friday. This position primarily works in the main Municipal office.

Compensation

Middlesex Centre offers a competitive salary and a comprehensive employee benefit plan, including participation in the OMERS pension plan for this position. Compensation for this position is currently $71,019.00 to $84,552.00 per year.

Job Posting #: 2026-031

Closing Date: November 15, 2026

This posting is for an existing vacancy within our organization. We are actively seeking qualified candidates to fill this position.