Property Tax Coordinator

Ceridian HCM, Inc.; Vaughan; On-site; CAD 50,000 - 65,000; Full time

Job summary

SmartCentres in Vaughan is seeking a Property Tax Coordinator to support the Property Tax team in managing assessment and tax administration. The role reports to the Senior Property Tax Manager and requires 1–3 years in property assessment/tax with MS Office proficiency.

The candidate will review tax bills, track due dates, prepare assessment-related documents, and maintain databases. A collaborative, organized, and proactive approach is essential for success in this busy environment.

Qualifications

• 1–3 years of experience in Property Assessment and Tax as applied to real estate development, property and asset management.
• Basic knowledge of property assessment and tax legislation.
• Capacity to work under pressure and meet tight deadlines.
• Experienced using Microsoft Office (Word and Excel).
• Self-motivated and challenge oriented; able to manage changing priorities.
• Exposure to accounting preferred.

Responsibilities

• Review and process property tax bills for payment and accuracy in a timely manner.
• Resolve issues with municipal tax & finance departments and collect additional information on charges.
• Track tax bill due dates to ensure no missing bills.
• Follow up with Accounts Payable to ensure tax payment cheques are received on time.
• Prepare and maintain property tax databases and assessment records.
• Notify associates when assessment notices are received and review for accuracy.
• Request assessment information from provinces and update databases accordingly.
• Prepare and track assessment appeal applications and related fees.
• Upload appeal documents to SharePoint and manage related correspondence.
• Provide weekly calendars of due dates and assist with special projects.

Skills

Property tax experience

Microsoft Office (Word & Excel)

Communication skills

Time management

Team player

Problem solving / process improvement

Education

Certified Municipal Revenue Professional (preferred)

University Degree or College Diploma required

Public Administration Diploma (preferred)

Tools

Yardi

SharePoint

Job description

Job Title: Property Tax Coordinator

Reports To: Senior Property Tax Manager

Department: Property Tax

Responsibilities

• Review and process property tax bills for payment and accuracy in a timely manner
• Resolve issues with municipal tax & finance departments and collect additional back up and/or additional information on charges.
• Track tax bill due dates to ensure no missing bills
• Follow up diligently with Accounts Payable to ensure that tax payment cheques are received on time for mailing to meet due dates
• Prepare and maintain property tax department assessment and tax databases
• Notify Property Tax Associates when assessment notices received
• Review notices for accuracy of information (company name, address, roll number, acreage)
• Request assessment related information from all provinces;
• Update Assessment Database and portfolio list to reflect any sales/severances/consolidations
• Prepare tax department assessment appeal applications; follow up on payments of appeal fees
• Update and maintain assessment appeals database;
• Upload appeal related documents and correspondence to Sharepoint
• Track and follow up on outstanding assessment appeal refunds and decisions; notify associates and request tax calculations
• Provide tax department and consultants with weekly calendar of due dates for tax appeals, hearings, etc.;
• Prepare purchase orders for consultants and lawyers through Yardi
• Respond to tenant tax queries and inter-company requests.
• Assist with special projects and reporting;
• Organize in person meetings and take minutes
• Obtain necessary approvals for the team
• Provide support to a team of seven associates
• Pick up and sort mail
• Perform special assignments as required

Academic/Professional Requirements

• Certified Municipal Revenue Professional (preferred);
• University Degree or College Diploma required;
• Public Administration Diploma (preferred).

Required Skills/Experience

• 1-3 years’ experience in Property Assessment and Tax as applied to real estate development, property and asset management;
• Basic knowledge of property assessment and tax legislation;
• Capacity to work under pressure and meet tight deadlines;
• Experienced using Microsoft Office (Word and Excel);
• Self-motivated and challenge oriented;
• Able to manage changing priorities;
• Ability to implement creative solutions for department administrative functions - i.e. process improvement design so that high-volume functions are performed in an efficient, time-saving manner without sacrificing accuracy;
• Exposure to accounting preferred;
• Good oral and written communication skills with the ability to effectively communicate across all levels within the organization;
• Attention to inter-company processes;
• A proven "Team Player";
• Strong organization skills, with excellent technical, research and analytical skills;
• Dynamic and action orientated;

Values

The Property Tax Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Property Tax Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the company’s interests. The Property Tax Coordinator shall demonstrate entrepreneurialism and behave like an "owner" in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. Property Tax Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.

The expected base pay range is: $50,000 - $65,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.

The role posted is for an existing, active vacancy.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.