Property Administrator Assistant - 15 Month Contract

Ct Reit; Calgary; Hybrid; CAD 32,000 - 51,000; Full time

Benefits offered by this job

Benefits & retirement

Incentives & education

Well-being perks

Career growth & discounts

Job summary

Ct Reit is seeking a Property Administrator Assistant to support day-to-day operations for retail and commercial properties. You will handle AR/A/P, rent roll, vendor management, lease administration, and tenant communications.

The role is on-site in Calgary with a college/accounting background and Yardi experience. Strong organizational, communication, and Excel skills are essential; benefits and growth opportunities are offered.

Qualifications

• Completion of college in a related field or accounting with 1–3 years of commercial/retail property admin experience.
• Experience with Yardi Property Management Software.
• Proficiency in accounting and financial management (A/P & A/R).
• Strong customer service orientation and communication skills.
• Excellent planning and organizational skills with attention to detail.
• Proficient in MS Office and Excel; strong written and verbal communication.
• Ability to work under pressure, multi-task and meet deadlines.

Responsibilities

• Support AR/A/P processing and rent roll preparation;
• Code, process and enter invoices via Yardi;
• Manage vendors, service contracts, and insurance certificates;
• Process bank deposits and monthly rent-roll review;
• Support accounts receivable reporting and lease terminology review;
• Backfill reception duties and handle mail and calls;
• Maintain Certificates of Insurance for tenants;
• Collaborate with property team on reporting and admin tasks.

Skills

College or accounting background

Yardi Property Management

Accounts payable & receivable

Customer service

Planning & organization

MS Office

Interpersonal skills

Written & verbal communication

Excel

Deadline-driven

Education

College diploma or accounting field

Tools

Yardi PM

MS Office

Excel

Job description

**What you'll do**The Property Administrator Assistant is a key member of the Property Management Team and provides day-to-day administrative support. Reporting to the Property Manager the incumbent is responsible for a variety of services related to the operation of retail and commercial properties inclusive of but not limited to AR, A/P processing, rent roll application and production, tenant liaison and communication.* Prepare and process P.O.s;* Code, process and enter incoming invoices via Yardi;* Day-to-day management of accounts payable issues and supplier invoices;* Set up and make adjustments to vendors and service contracts;* Ensure vendor Insurance and WSIB certificates are up-to-date;* Initiate the monthly AR process through the application of rent, EFT and cheque payments;* Processing of bank deposits and form filling;* Production of the monthly rent-roll and review for variances;* PAD/EFT tenant enrollment, oversight and administration;* Maintain and update Tenant security deposits and Certificate of Insurance reporting;* Run monthly scheduled vendor contract payments processes;* Support the Property Administer on accounts receivable reporting;* Ability to review and understand lease terminology;* Backfilling for support staff of reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc;* Maintain and organize tenant Certificates of Insurance;* Perform other duties, as assigned.**What you bring*** Completion of college in a related field or accounting with one (1) to three (3) years of commercial / retail property administration experience.* Experience with Yardi Property Management Software* Proficiency in accounting and financial management (A/P & A/R);* Strong customer service orientation;* Excellent planning and organizational skills;* Strong software application skills (MS Office);* Effective interpersonal and conflict resolution skills;* Strong written and verbal communication skills;* Strong Excel skills;* Ability to work well under pressure, multi task and meet deadlines;* Ability to work independently, as well as within a team.We’re always looking for great talent! In addition to competitive pay, we offer:* Comprehensive benefits and retirement programs* Performance incentives, Continuing Education Programs* Other perks to support your well-being* Career growth opportunities and product discounts**Broadband Salary Range:** $23.00/hr. – $37.00/hr.Our typical *hiring range* is between $23.00.hr. and $30.00/hr. Hourly decisions are also dependent on other factors such as your experience, industry benchmarks, internal equity and other role-specific requirements. For critical roles, the compensation offering will be reviewed to ensure alignment with market rate and conditions and the unique value you bring to the role.