Property Administrator Assistant - 15 Month Contract

Canadian Tire Corporation; Calgary; On-site; CAD 32,000 - 51,000; Full time

Benefits offered by this job

Benefits & retirement

Incentives

Continuing Education

Product discounts

Job summary

CT REIT is seeking a Property Administrator Assistant in Calgary to support the Property Management Team with AR, A/P, rent roll and tenant liaison tasks. The role includes processing invoices in Yardi, vendor management, rent collection, and monthly reporting.

The ideal candidate will have 1–3 years in commercial/retail property administration, strong Excel and MS Office skills, and a customer-focused approach. Competitive pay and benefits are offered.

Qualifications

• College diploma in a related field or accounting with 1–3 years of commercial/retail property administration experience.
• Experience with Yardi Property Management Software.
• Proficiency in accounting and financial management (A/P & A/R).
• Strong customer service orientation and excellent planning and organizational skills.
• Strong MS Office and Excel skills; effective written and verbal communication.
• Ability to work independently and within a team.

Responsibilities

• Prepare and process P.O.s.
• Code, process and enter invoices via Yardi.
• Day-to-day management of accounts payable issues and supplier invoices.
• Set up and adjust vendor contracts and service agreements.
• Ensure vendor Insurance and WSIB certificates are up-to-date.
• Initiate monthly AR processes for rent, EFT and cheques.
• Process bank deposits and form filling.
• Produce monthly rent-roll and review variances.
• PAD/EFT tenant enrollment, oversight and administration.
• Maintain and update Tenant security deposits and COI reporting.
• Run monthly scheduled vendor contract payments.
• Support AR reporting and lease terminology review.
• Backfill reception duties and mail handling.
• Maintain tenant COIs and perform other duties as assigned.

Skills

Customer service

Planning & organizing

MS Office

Communication

Interpersonal skills

Conflict resolution

Excel

Team player

Attention to detail

Time management

Education

College/Accounting related field

Tools

Yardi Property Management

Job description

What you’ll do

The Property Administrator Assistant is a key member of the Property Management Team and provides day-to-day administrative support. Reporting to the Property Manager the incumbent is responsible for a variety of services related to the operation of retail and commercial properties inclusive of but not limited to AR, A/P processing, rent roll application and production, tenant liaison and communication.

• Prepare and process P.O.s;
• Code, process and enter incoming invoices via Yardi;
• Day-to-day management of accounts payable issues and supplier invoices;
• Set up and make adjustments to vendors and service contracts;
• Ensure vendor Insurance and WSIB certificates are up-to-date;
• Initiate the monthly AR process through the application of rent, EFT and cheque payments;
• Processing of bank deposits and form filling;
• Production of the monthly rent-roll and review for variances;
• PAD/EFT tenant enrollment, oversight and administration;
• Maintain and update Tenant security deposits and Certificate of Insurance reporting;
• Run monthly scheduled vendor contract payments processes;
• Support the Property Administer on accounts receivable reporting;
• Ability to review and understand lease terminology;
• Backfilling for support staff of reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc;
• Maintain and organize tenant Certificates of Insurance;
• Perform other duties, as assigned.

What you bring

• Completion of college in a related field or accounting with one (1) to three (3) years of commercial / retail property administration experience.
• Experience with Yardi Property Management Software
• Proficiency in accounting and financial management (A/P & A/R);
• Strong customer service orientation;
• Excellent planning and organizational skills;
• Strong software application skills (MS Office);
• Effective interpersonal and conflict resolution skills;
• Strong written and verbal communication skills;
• Strong Excel skills;
• Ability to work well under pressure, multi task and meet deadlines;
• Ability to work independently, as well as within a team.

We’re always looking for great talent! In addition to competitive pay, we offer:

• Comprehensive benefits and retirement programs
• Performance incentives, Continuing Education Programs
• Other perks to support your well-being
• Career growth opportunities and product discounts

Broadband Salary Range:

$23.00/hr. – $37.00/hr.

Ourtypical hiring range is between $23.00.hr. and $30.00/hr. Hourly decisions are also dependent on other factors such as your experience, industry benchmarks, internal equity and other role-specific requirements. For critical roles, the compensation offering will be reviewed to ensure alignment with market rate and conditions and the unique value you bring to the role.

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We may use artificial intelligence tools as part of our recruitment process to assist in the initial screening of resumes. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters.

About Us

CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada. Its portfolio is comprised of over 370 propertiestotalling more than 31 million squarefeet of GLA, consisting primarily of net lease single-tenant retail properties located across Canada. Canadian Tire Corporation, Limited is CT REIT’s most significant tenant. For more information, visit ctreit.com.

Our Commitment to Diversity, Inclusion and Belonging

We are committed to fostering an environment where belonging thrives, and diversity, inclusion and equity are infused into everything we do. We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification. We are united in our purpose of being here to help make life in Canada better.

Accommodations

We stand firm in our Core Value that inclusion is a must. We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond. Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.