Property Administrator

Pure Industrial; Vaughan; On-site; CAD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Property Management Assistant to support daily operations and budget projects within a dynamic environment. This role involves collaborating with various teams to ensure seamless property management, providing exceptional customer service, and maintaining accurate lease information. The ideal candidate will possess strong analytical skills, proficiency in Microsoft Office and Yardi, and a passion for delivering results in a fast-paced setting. Join a company that values diversity and inclusion, and where your contributions will make a significant impact on the success of the property management team.

Qualifications

• 3+ years in commercial property management with a focus on large portfolios.
• Strong proficiency in Microsoft Office and Yardi or similar platforms.

Responsibilities

• Support Property Manager in daily activities and budget projects.
• Issue purchase orders and manage vendor information.
• Ensure accurate lease administration and customer service.

Skills

Customer Service

Interpersonal Skills

Analytical Skills

Problem-Solving

Time Management

Education

Bachelor's Degree in Business Administration

Project Management Education

Tools

Microsoft Office

Yardi

Job description

Role Summary

Provides support to the Property Manager in the day-to-day activities for buildings in the portfolio and assist in completing annual budgeted projects within budgeted amounts. The role pertains to administrative functions relating to property management and analysis of leases.

Core Responsibilities

• Embrace and pro-actively support the Pure culture of environmental sustainability, and corporate and social responsibility.
• Provide best in class customer service to customers, contractors and internal teams and support Manager(s) for the day-to-day operations.
• Work collaboratively and effectively with Accounts Payable, Accounts Receivable, Leasing, Finance, and Asset Management teams.
• Issue purchase orders (PO) as requested by Property Manager and send to vendor and process invoices related to all operating expenses. Manage and collect vendor set up forms on behalf of AP Team.
• Complete monthly accruals. Assist with annual budget process. Prepare and update the annual contract budget spreadsheet as directed by the Finance team.
• Read and understand leases to ensure accurate information is received and maintained for all customers. Administer lease related payments (i.e. tenant allowances.)
• Assist with the administration and tracking of customer move-ins and move-outs.
• Prepare service contracts and ensure administrative follow up of signatures and ensure rigorous monitoring of contract expiries).
• Regular maintenance and updating of customer and vendor information, timely coordination with CertiSync and assisting with customer follow up for HVAC Maintenance reports.
• Assist in coordinating site visits, tours and access for work related jobs to space with customers and Operations, Construction, Leasing, Asset Management Team or contractor access.
• Work closely with the Property Managers to prepare the necessary documents for the transfer of legal disputed files.
• Work with customers responsible for paying property tax bills. Request proof of payment from them and provide the necessary documents to the accounting team.
• Work with CX Team and Sustainability Team in distributing Pure notices to all customers, monthly and quarterly.
• Monthly maintenance of Utility Tracker, verifying customer move ins/outs and GLs.
• Other duties as directed.

Required Skills and Experience

• Preferred minimum of 3 years’ experience in the commercial property management industry with mid-large sized portfolio’s (industrial experience is an asset);
• Bachelor’s degree in business administration, project management, or industry related education an asset;
• Able to work in a fast-paced environment and handle multiple projects while maintaining accuracy;
• Collaborative team player with strong interpersonal and communication skills;
• Proficiency in Microsoft Office;
• Proficiency in Yardi or similar platform an asset;
• Strong analytical and problem-solving skills;
• First class customer service skills;
• Ability to deliver on assignments in a timely manner;
• Strong ability to manage time and prioritize tasks.

Our people are what makes us different. At Pure Industrial we are committed to workplace diversity and inclusion within our organization; therefore, we encourage all qualified persons from all backgrounds to apply. Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process. Successful applicants will also be subject to a background check.