Property Administrator

Hays; Vaughan; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading property management company in Vaughan is seeking a Property Administrator for a 1-month contract with potential for extension. The role involves managing tenant accounts, processing invoices, and assisting with property budgets. Ideal candidates will have experience with Yardi, JDE, or MRI, and possess strong communication skills.

Qualifications

• Experience in property administration or related office roles.
• Strong computer skills, especially with Excel.
• Excellent written and verbal communication skills.

Responsibilities

• Administer tenant accounts receivable and process monthly rent.
• Prepare statements of account and maintain tenant contact lists.
• Assist with property budgets and special projects.

Skills

Attention to detail

Communication

Self-starter

Education

Property administration or related office experience

Tools

Yardi

JDE

MRI

Excel

Job description

PLEASE READ:

This is a 1-month contract with potential for extension.

The successful candidate MUST have experience using either Yardi, JDE, or MRI.

The successful candidate MUST have prior experience in a property administration background, preferably in commercial or retail real estate.

This position is located Vaughan, full-time in-office.

The successful candidate MUST be available to start ASAP.

Your new company:

Hays Specialist Recruitment has partnered with a property management company located in Vaughan, ON. We are looking to hire a Property Administrator on a 1-month contract, with the possibility of extension or permanency. The candidate will work from their Vaughan office full-time.

Your New Role

1. Administer tenant accounts receivable, including processing monthly rent cheques and EFT/PAD payments, and monitoring/collection of arrears.
2. Process monthly recurring billing.
3. Code, process, and enter incoming invoices via Nexus accounting software.
4. Assist with the preparation of property budgets.
5. Assist with the distribution of annual budget reconciliation, RANs, and manual invoices.
6. Prepare statements of account as needed.
7. Maintain an up-to-date tenant contact list for all properties.
8. Maintain an up-to-date contractor list, set up new vendors, and ensure compliance standards are met.
9. Maintain utility registers and assist the Property Manager with tracking utility payments.
10. Prepare monthly accruals.
11. Assist with special projects, including preparing various consolidated reports.
12. Prepare and issue tenant billings, rental advice notices, and other routine tenant correspondence.
13. Review tenant and head lease abstracts, ensure rent roll accuracy, and assist the Property Manager with rent roll simulations and reviews.
14. Process tenant service requests and dispatch contractors as advised by the Property Manager or as required.
15. Perform clerical duties such as word processing, filing, photocopying, and scheduling.
16. Additional related duties may be assigned as required.

Requirements:

• Previous property administration or related office experience.
• Accounts payable and receivable experience is an asset.
• Strong computer skills, especially with Excel, and keen attention to detail.
• Excellent written and verbal communication skills, with an approachable manner.
• A self-starter capable of working independently.
• Skilled in JDE, Yardi, or MRI.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative and Accounting/Auditing