Property Administrator

Hays; Vancouver; Hybrid; CAD 60,000 - 65,000; Full time

Job summary

An established industry player in real estate is seeking a Property Administrator Assistant for a dynamic role. This position involves maintaining property management records, supporting tax administration, and engaging with tenants. The ideal candidate will have a strong administrative background, particularly in property management, and be proficient in essential tools like Microsoft Office and DocuSign. The role offers a competitive salary, generous vacation time, and the potential for permanent placement. Join a vibrant team that values both dedication and enjoyment in the workplace.

Benefits

Three weeks of vacation

Comprehensive health package

Hybrid work policy

Extended break between Christmas and New Year

Qualifications

• 2+ years experience in fast-paced administrative role, preferably in property management.
• Proficiency in Microsoft Office and collaboration tools is essential.

Responsibilities

• Maintain property management tracking sheets and assist with tax administration.
• Organize electronic files and prepare tenant communications and presentations.

Skills

Administrative Support

Customer Service

Communication Skills

Data Management

Education

2+ years in Administrative Role

Tools

DocuSign

Adobe Acrobat

Microsoft Office

MRI Angus

Yardi

Teams

SharePoint

OneDrive

OneNote

Job description

Your new company

Our client is a Vancouver-based real estate company with over 50 years of experience. They specialize in investing, managing, and developing various types of properties, including industrial, self-storage, residential, office, and retail spaces across Western Canada. Their approach is vertically integrated, meaning they handle everything from investment to development to management. This company is seeing a Property Administrator Assistant for a 12-month fixed term contract (with the potential to go permanent).

Your new role

The Property Management Administrator role involves maintaining accurate property management tracking sheets, reviewing reports, and supporting tax administration by managing critical dates and declarations. It also includes organizing electronic files, assisting with planning and client relations, and preparing various departmental materials such as tenant communications and presentations. The position requires administrative oversight for commercial and residential properties, including budgeting assistance, tenant engagement, contractor coordination, and report generation from management software. Additional responsibilities encompass tracking vendor compliance with insurance and safety regulations, liaising with leasing and accounting for billing accuracy, and supporting onboarding and disposition of properties. The role also ensures effective communication with stakeholders, facilitates document handling, and provides coverage during high-volume periods.

What you need to succeed

The ideal candidate has at least two years of experience in a fast-paced administrative role, preferably in property management, leasing, asset management, or real estate administration. They should have a strong interest in pursuing a career in commercial or multi-family residential rental property management. Proficiency in DocuSign and Adobe Acrobat, along with intermediate skills in Microsoft Office applications such as Word, Excel, and PowerPoint, is essential. Familiarity with collaboration tools like Teams, SharePoint, OneDrive, and OneNote is also required. Experience with data management systems such as MRI Angus and Yardi is an asset. Additionally, the candidate must demonstrate integrity, diplomacy, and discretion when handling confidential and sensitive situations. The candidate should be customer-service oriented, highly motivated, and an effective communicator who thrives both independently and in team environments.

What you get in return

This role offers a competitive salary of $60,000-$65,000, depending on experience, plus a bonus. Additional benefits include three weeks of vacation, with an extended break between Christmas and New Year, a comprehensive health package, and a hybrid work policy. While this is a 12-month fixed-term position, there is potential for it to become permanent. The company fosters a dynamic and social environment, balancing dedication and enjoyment in the workplace.