Property Administrator

Natural Factors; New Westminster; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Property Administrator to support the management of a diverse portfolio of retail properties. In this dynamic role, you will provide essential administrative support, engage with tenants, and ensure smooth operations through effective communication and problem-solving skills. This position offers a vibrant workplace culture, competitive compensation, and comprehensive benefits that include extended healthcare from day one, annual wellness subsidies, and educational development programs. Join a team that values diversity and fosters meaningful careers in property management.

Benefits

Company-matched savings plans

Fully paid extended healthcare benefits

Annual wellness subsidy

Tuition and development programs

Employee referral and recognition programs

Paid time off during December holidays

Parental leave benefits

Qualifications

• 1-3 years of administrative experience, ideally in property management.
• Understanding of basic accounting principles.

Responsibilities

• Provide critical administrative support to the property management team.
• Manage tenant chargebacks, utility payments, and assist with ESG reporting.

Skills

Administrative Support

Customer Service

Problem Solving

Communication Skills

Attention to Detail

Education

Post-secondary education in business or accounting

Tools

Microsoft Office

JDE

Building Engines

Job description

Description

First Capital [TSX: FCR.UN] owns, operates, and develops grocery-anchored open-air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors, and neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high-performing environment.

The Role

Reporting to the Senior Property Manager, the Property Administrator will be responsible for providing various services to effectively operate and maintain a portfolio of retail properties. Responsibilities include accounts receivable reporting, accounts payable processing, budgeting, supplier invoicing, rent roll review, and tenant communication. You will be an integral part of the team, supporting the delivery of “best in class” property operations to enhance our assets and tenant relationships.

What You Will Do

• Provide critical administrative support to the property management team.
• Review monthly rent-roll and pre-authorized debit reports.
• Perform accounts receivable reporting, including bank deposits, form filling, and commentary input.
• Prepare and process purchase orders and accounts payable invoices.
• Manage tenant chargebacks, utility payments, and assist with ESG reporting.
• Prepare tenant statements and manage account reconciliations.
• Issue notices to tenants and prepare tenant notifications and refunds.
• Assist with budgets and monitor tenant insurance and sales reports.
• Coordinate tenant move-in and move-out documentation.
• Liaise with operations, property accountants, lease administrators, and legal teams.
• Participate in special projects and perform other duties as assigned.

What You Bring

• 1-3 years of administrative experience, ideally in property management.
• Understanding of basic accounting principles.
• Post-secondary education in business, accounting, or related field is an asset.

What You Need To Be Successful

• Exceptional customer service skills and ability to create connections.
• Problem-solving and solution-oriented mindset.
• Excellent communication skills for engaging with tenants, suppliers, and teams.
• Strong attention to detail and time management skills.
• Proficiency in Microsoft Office; experience with JDE and Building Engines is a plus.

What We Offer

We invest in our people with competitive compensation and benefits, including:

• Company-matched savings plans
• Fully paid extended healthcare benefits from day one
• Annual wellness subsidy
• Tuition and development programs
• Employee referral, rewards, and recognition programs
• Paid time off during December holidays
• Parental leave benefits

We value diversity and inclusion and encourage all qualified persons to apply. Accommodations are available upon request. Please contact us at [email protected].