Property Administrator

QuadReal; Vancouver; On-site; CAD 65,000 - 74,000; Full time

Job summary

An established industry player is seeking a dedicated Property Administrator to support day-to-day operations. This role involves managing accounts payable and receivable, ensuring compliance with tenant insurance, and maintaining accurate records. The ideal candidate will possess strong analytical skills and attention to detail, thriving in a fast-paced environment. With a competitive salary and a comprehensive benefits package, this opportunity allows you to make a significant impact on property management services while contributing to sustainable environments. Join a team where your efforts will be recognized and valued.

Benefits

Health & Dental Benefits

Pension Plan

Paid Time Off

Incentives

Qualifications

• 4+ years of administrative experience in property management or real estate.
• Proficiency in Microsoft Office and knowledge of Yardi is an asset.

Responsibilities

• Process vendor invoices and manage accounts payable in Yardi.
• Review monthly reports and pursue outstanding rents.
• Assist with tenant events and prepare annual budgets.

Skills

Analytical Skills

Attention to Detail

Communication Skills

Conflict Resolution

Organizational Skills

Education

Post-secondary education in business, real estate, or accounting

Tools

Yardi Voyager

Microsoft Office

Workday

SharePoint

Agiloft

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating, and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships, and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Job Description

Reporting to the Property Manager, the Property Administration role is responsible for supporting all aspects of the day-to-day activities for The Post. This position requires strong analytical skills, exceptional attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

Accounts Payable

• Process all vendor invoices in Yardi Voyager.
• Investigate overdue balances diligently (vendor statements).
• Support Procurement Team by following up on expired COI and WCB Clearances.
• Collect compliance requirements for new vendors and set up new vendors in Yardi.
• Create and close vendor Purchase Orders.
• Prepare and reconcile monthly Visa transaction statements in Workday.
• Prepare and distribute letters to vendors for year-end cut-off.
• Review and prepare year-end accruals list.
• Manage Capital Project updates in Construction Manager, assist with contracts and monthly forecasting, and process capital invoices.

Accounts Receivable

• Review monthly Recurring Comparison reports for upcoming charges, ensuring accuracy and understanding variances.
• Pursue outstanding rents; send reminders, demands, and default letters as needed.
• Analyze and respond to monthly aged receivables; prepare statements and respond to tenant inquiries.
• Enter Pursuits notes into Yardi by the 10th of each month.
• Provide tenant security deposit reports.
• Administer lease-related payments (e.g., tenant allowances).
• Enter monthly tenant sales and update sales reports tracker; generate percentage sales invoices as required.

Administrative Tasks

• Ensure tenant insurance certificates compliance.
• Assist with tenant events.
• Prepare and distribute quarterly electricity statements and annual carbon reports to tenants.
• Provide rent rolls, vacancy, and occupancy reports to Brightly.
• Assist with annual budgets and reforecasts.
• Prepare and distribute rental notices and year-end adjustments.
• Handle tenant correspondence and maintain files on SharePoint.
• Review service contract files quarterly in Agiloft.
• Maintain and update tenant and property contact information in CRM and Yardi.
• Liaise with tenants for timely communication.
• Manage parking setup and payment collection from parkers.

Experience and Qualifications

• Post-secondary education or equivalent experience in business, real estate, or accounting.
• 4+ years of administrative experience, preferably in property management or real estate.
• Proficiency in Microsoft Office; knowledge of Yardi is an asset.
• Strong communication skills, professional demeanor, conflict resolution skills, and integrity.
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure.
• Self-motivated, proactive, and eager to improve property management services.
• Results-oriented with a focus on accuracy and service excellence.

Additional Information

Don’t have all the skills listed? We still want to hear from you!

The annualized base salary range is $65,000 - $74,000, with actual offers based on skill, experience, and other factors.

QuadReal offers a competitive total rewards package, including incentives, health & dental benefits, pension plan, and paid time off.

#LI-Onsite

Note to Recruiters: QuadReal only accepts resumes directly from candidates. Unsolicited resumes sent to QuadReal will be considered property. No fees are paid for unsolicited resumes without a valid agency agreement.

QuadReal provides accommodations for applicants with disabilities throughout the hiring process. Please contact the Talent Acquisition team with your needs, including the job posting number, your name, and contact information.