Property Administrator

QuadReal Property Group; Mississauga; On-site; CAD 60,000 - 62,000; Full time

Benefits offered by this job

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal Property Group in Canada is seeking a detail-oriented property accounting professional to support accounts payable, accounts receivable, and leasing-related payments. The role focuses on accurate processing of invoices, budgeting support, and month-end tasks in a fast-paced real estate environment.

You will collaborate with Property Managers, maintain tenant statements, and help ensure timely collections while upholding QuadReal’s standards for integrity and service.

Qualifications

• High school diploma with post-secondary in business, real estate, or accounting.
• 2 years of experience in property management or real estate property accounting, or 4+ years in an administrative role with interest in real estate.
• Proficient in accounting principles and AR/AP hands-on experience.
• Proficient in Microsoft Office.
• Excellent written and oral communication skills; able to work under pressure.

Responsibilities

• Process invoices and input data to ensure timely payment and accurate records.
• Investigate overdue balances diligently and maintain billing system.
• Prepare and distribute tenant chargeback invoices related to vendor charges and QR Connect.
• Administer lease-related payments (tenant allowances, etc.).
• Prepare and reconcile monthly Visa transaction statements/expenses.
• Accounts receivable reporting, support, and bank deposits.
• Analyze and act on monthly aged receivables reports.
• Prepare tenant history/statements of account and ensure accuracy of posted rental charges and payments.
• Maintain tenant security deposit balance reports.
• Assist Property Manager with year-end Tenant Realty Tax and CAM adjustments.
• Enter monthly tenant sales, prepare monthly sales reports, and distribute them.
• Assist in annual budgets and reforecasts for each building.
• Prepare Lease Review Checklists and ensure accuracy of information.

Skills

Accounts payable

Accounts receivable

Lease administration

Communication

Time management

Education

High school diploma with post-secondary in business or accounting

Tools

Microsoft Office

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Responsibilities

• Accounts payable - code, verify and input invoices to ensure they are processed in timely manner.
• Investigate overdue balances diligently. Maintain billing system.
• Prepare and distribute all tenant chargeback invoices (pertaining to vendor charges and QR Connect)
• Administer lease-related payments (i.e. tenant allowances, etc.).
• Prepare and reconcile monthly Visa transaction statements/expenses.
• Accounts receivable - reporting, support, and bank deposits.
• Analyze and act on monthly aged receivables report.
• Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
• Maintain, update and provide tenant security deposit balance reports.
• Assist Property Manager and Assistant Property Manager annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.
• Enter monthly tenant sales, prepare monthly sales reports, and distribute them.
• Actively pursue any outstanding amounts in regards to Tenant rents and respond to Tenant’s inquiries.
• Assist in preparation of various monthly, quarterly, and annual reports for Property Manager and Assistant Property Manager and assist in annual budgeting process.
• Prepare Lease Review Checklists and ensure the accuracy of information.
• Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
• Assist with preparation of annual budgets and reforecasts for each building
• Collection of Tenant insurance certificates ensuring compliance with policies and Lease requirements are adhered to. Ensure records are accurate, up to date at all times
• Assist with tenant’s events
• Prepare and distribute tenant’s correspondences, such as letters and memos
• Assist in resolving tenant’s daily issues/complaints
• Maintain tenant lists/files
• Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
• Other duties as assigned from time to time.

Experience And Qualifications

• High school diploma supplemented with some post-secondary in business, real estate, or accounting
• 2 years of experience in property management and/or real estate property accounting role, or 4 + years of experience in an administrative role with a desire to work in the real estate industry
• Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience
• Proficient in Microsoft Office
• Excellent written and oral communication skills
• Ability to develop and sustain cooperative working relationships
• Professional phone manner; mature and self-motivated team player with good conflict-resolution skills
• A self-starter, able to allocate one’s time effectively and manage tight deadlines
• Able to work under pressure and achieve quality results
• Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change
• An eagerness to share ideas and find opportunities to improve our property management services
• Results oriented, detail oriented and accurate
• A dedication to providing exceptional service, every day
• Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.

The expected annualized base salary range for this role is $60,000 – $62,000.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.