Property Administrator

Universal Realty Group.; Halifax; On-site; CAD 40,000 - 60,000; Full time

Job summary

An established industry player in property management is seeking a dedicated Residential Property Administrator to join their dynamic team. This role involves providing exceptional customer service while maintaining effective relationships with tenants and contractors. Responsibilities include managing tenancy information, coordinating billings, and assisting with budget preparations. The ideal candidate will possess strong organizational and communication skills, along with experience in property management. Join a company that values its employees and offers excellent opportunities for career growth and comprehensive benefits.

Benefits

Dental Care

Vision Care

Extended Health Care

Paid Time Off

Wellness Program

On-site Parking

Employee Events

Qualifications

• Previous administrative experience required; property management experience preferred.
• Strong verbal and written communication skills.

Responsibilities

• Maintain accurate tenancy information and building data.
• Coordinate tenant billings and prepare reconciliations.
• Assist with budget preparation and handle emergency situations.

Skills

Administrative Experience

Property Management Experience

Communication Skills

Organizational Skills

Time Management

Tools

Microsoft Office (Excel, Outlook, Word)

Yardi Property Management Software

Job description

Universal Realty Group is a leading property management company in Halifax, known for quality apartments in great locations, top-tier commercial leasing services and the landmark Lord Nelson Hotel & Suites.

We are currently seeking a qualified Residential Property Administrator to provide on-site support for our apartment buildings. Our Residential Property Administrator provides exceptional customer service and maintaining effective relationships with staff, tenants, and contractors. Involves tasks such as answering tenant inquiries, conducting security checks, responding to emergencies, completing reports, maintaining logs and supporting Property Managers.

Your responsibilities will include:

• Maintain and keep accurate all tenancy information relating to address, phone numbers, contact information, insurance, parking and utilities.
• Maintain and keep up to date building information data.
• Coordinate, collect and report on the collection of all tenant billings.
• Prepare reconciliations of tenant accounts, as required.
• Assist with review & delivery of year end recovery adjustments; ensure statements are sent accordance with lease requirements and deadlines.
• Review proposed annual billings from accounting for accuracy.
• Assist with operating and capital budget preparation; complete documentation required for capital budget business cases.
• Attend client, tenant and contractor meetings as required.
• Ensure all files, including electronic files, are complete and accurate and have valid and executed documentation.
• Assist in handling of emergency situations.
• Maintain, track and report on work order status in maintenance reporting software system.
• Assist the team in all administrative areas including office management duties if required.
• Providing on-site support to the building.

The ideal candidate will have the following qualifications:

• Previous administrative experience required. Property Management experience is preferred.
• Strong verbal and written communication skills.
• Excellent organizational and time management skills, with ability to prioritize to meet deadlines.
• Experience with Microsoft Office programs (Excel, Outlook, Word).
• Experience with Yardi property management software an asset.

WE OFFER

• Dental care
• Vision care
• Extended health care
• Paid time off
• Wellness program
• On-site parking
• Employee events
• And more!

Universal Realty Group recognizes our employees as our most important asset and values workers of all ages and backgrounds. We offer excellent opportunities for career growth, as well as employer-provided medical benefits and other incentives. We are looking for new talent to join our dynamic team that is setting the standard of excellence in the property management field.