Property Administrator

Hays; Calgary; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a highly organized Property Administrator to support daily operations of their commercial property portfolio in Calgary. The role involves tenant coordination, maintenance scheduling, and administrative support, ensuring efficient property management. Ideal candidates will have at least 2 years of experience and proficiency in property management software.

Qualifications

• Minimum 2 years of experience in property administration (commercial real estate preferred).
• Strong communication, organizational, and multitasking skills.
• Proficiency in Microsoft Office and property management software.

Responsibilities

• Serve as the primary contact for tenant inquiries and service requests.
• Coordinate tenant move-ins, move-outs, and lease documentation.
• Prepare lease agreements, reports, and correspondence.

Skills

Communication

Organization

Multitasking

Tools

Microsoft Office

Property management software

Job description

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Type: Full-Time

Reports To: Property Manager

About the Role

Our client is seeking a highly organized and proactive Property Administrator to support the daily operations of their commercial property portfolio. This role involves tenant coordination, maintenance scheduling, and administrative support to ensure efficient property management.

Key Responsibilities

• Serve as the primary contact for tenant inquiries and service requests
• Coordinate tenant move-ins, move-outs, and lease documentation
• Maintain accurate and up-to-date tenant records
• Prepare lease agreements, reports, and correspondence
• Manage property files and digital records
• Assist with budgeting and financial reporting
• Schedule and follow up on repairs and maintenance
• Liaise with vendors and contractors
• Conduct property inspections and report findings
• Process rent payments and monitor delinquencies
• Support accounts payable and receivable functions
• Ensure compliance with safety regulations and building codes

Qualifications

• Minimum 2 years of experience in property administration (commercial real estate preferred)
• Strong communication, organizational, and multitasking skills
• Proficiency in Microsoft Office and property management software (e.g., Yardi, MRI)
• Understanding of lease agreements and property operations

Not sure if you meet every single requirement?

We understand that not everyone brings the same background and experiences. If you’re excited about this role but your experience doesn’t align perfectly with every qualification listed, we still encourage you to apply. You may be just the right candidate for this or other roles.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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