Projects & Research Assistant (Special Projects)

City of Richmond Hill; Richmond Hill; On-site; CAD 52,000 - 70,000; Full time

Job summary

The City of Richmond Hill seeks a Special Projects Assistant to provide administrative, research, and operational support to the Director, Recreation and Culture and staff on divisional initiatives. You will assist with research, documentation, meeting coordination, project tracking, and preparation of materials to support effective project execution.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to work collaboratively in a team while meeting

Qualifications

• Post-secondary education or in progress in public administration, business administration, recreation, cultural services, or related field.
• 2 years of related administrative or project support experience (including co-op, internship, or volunteer work).
• Coursework or training in project management or municipal administration.

Responsibilities

• Provide administrative and logistical support for special projects and divisional initiatives.
• Assist with research, data collection, and compilation of information to support project work.
• Prepare briefing notes, reports, presentations, and meeting materials.
• Maintain and organize project documentation, files, and tracking tools.
• Update project task lists, timelines, and action items.
• Attend meetings to record minutes and distribute follow-up information.
• Assist with scheduling meetings, booking facilities, and arranging logistics.
• Support preparation and coordination of materials for internal and external initiatives.
• Coordinate meetings, workshops, events, and other project activities.
• Conduct routine follow-ups to support timely completion.
• Gather and organize information from internal and external sources.
• Provide general administrative support related to Recreation and Culture initiatives.
• Communicate with internal staff and external contacts to obtain information.
• Adhere to corporate policies and procedures.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Research skills

Document preparation

Project tracking

MS Office Suite

Written and verbal communication

Teamwork

Time management

Judgement and initiative

Education

Post-secondary education in public administration / business administration / recreation

2 years of related administrative or project support experience

Project management or municipal administration coursework

Tools

Microsoft Office

Job description

The City of Richmond Hill seeks a Special Projects Assistant to provide administrative, research, and operational support to the Director, Recreation and Culture and staff on divisional initiatives. You will assist with research, documentation, meeting coordination, project tracking, and preparation of materials to support effective project execution.

The role requires strong organizational skills, proficiency in Microsoft Office, and the ability to work collaboratively in a team while meeting